Receptionist, Front Desk

B K Khare & Co; Mumbai; Sur place; INR 250 000 - 400 000; Plein temps

Résumé du poste

B K Khare & Co is seeking a professional Receptionist / Front Desk Executive to manage the front office and provide administrative support. You will be the first point of contact for clients, visitors, and vendors, and will help create a welcoming and professional environment.

The role requires excellent English communication, strong organizational skills, proficiency in MS Office, and the ability to coordinate appointments, manage logs, and handle confidential information with discretion.

Qualifications

• Bachelor's degree (Graduation is a must).
• Excellent verbal and written communication in English.
• Proficient with MS Office (Word, Excel, Outlook) and basic office equipment.
• Strong interpersonal and organizational skills.
• Experience with appointment scheduling tools or office management software.
• Must be punctual, dependable, and discreet with sensitive information.

Responsabilités

• Greet clients and visitors warmly, direct them to the appropriate staff or department.
• Answering incoming calls, transfer them appropriately, and take accurate messages.
• Manage appointments, maintain the visitor log, and coordinate meeting room bookings.
• Handling incoming and outgoing correspondence (couriers, mail, emails, etc.).
• Maintain a clean and organized front office area.
• Coordinate with admin staff for supplies, courier dispatch, and housekeeping.
• Provide basic administrative support like photocopying, scanning, filing, and data entry.
• Follow up with clients regarding document collection/submission if required.
• Maintain confidentiality of sensitive information related to clients and firm matters.
• Schedule meetings and arrange conference rooms.
• Monitor the use of supplies and equipment.
• Coordinate the repair and maintenance of office equipment.

Connaissances

Communication

Interpersonal skills

Organizational skills

Multitasking

Confidentiality

Punctuality

Formation

Bachelor's degree

Outils

MS Office

Office equipment

Appointment scheduling tools

Description du poste

We are looking for a professional and friendly Receptionist / Front Desk Executive to manage our front office and provide administrative support. As the first point of contact for clients, visitors, and vendors, you will play a key role in creating a welcoming and professional environment. The ideal candidate is organized, polite, detail-oriented, and capable of handling multiple tasks efficiently.

Role & responsibilities

The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that municipal services are provided in an effective and efficient manner.

• Greet clients and visitors warmly, direct them to the appropriate staff or department
• Answering incoming calls, transfer them appropriately, and take accurate messages
• Manage appointments, maintain the visitor log, and coordinate meeting room bookings
• Handling incoming and outgoing correspondence (couriers, mail, emails, etc.)
• Maintain a clean and organized front office area
• Coordinate with admin staff for supplies, courier dispatch, and housekeeping
• Provide basic administrative support like photocopying, scanning, filing, and data entry
• Follow up with clients regarding document collection/submission if required
• Maintain confidentiality of sensitive information related to clients and firm matters
• Schedule meetings and arrange conference rooms.
• Monitor the use of supplies and equipment
• Coordinate the repair and maintenance of office equipment

Preferred candidate profile

• Bachelors degree (Graduation is a must)
• Excellent verbal and written communication in English
• Proficient with MS Office (Word, Excel, Outlook) and basic office equipment
• Strong interpersonal and organizational skills
• Experience with appointment scheduling tools or office management software
• Must be punctual, dependable, and discreet with sensitive information