Front Office Executive - Contractual

Fresenius Kabi; Pune District; On-site; INR 300,000 - 420,000; Full time

Job summary

Fresenius Kabi in Pune seeks a Front Office/Administration professional to handle front desk tasks, manage office operations, and support the Senior Manager Administration. The role requires SAP and MS Office proficiency and prior administration experience.

You will greet visitors, manage calls, oversee mail, coordinate meetings, and ensure a smooth office environment in a busy facility in Pune.

Qualifications

• Graduate with secretarial or administrative coursework preferred.
• Proficient in SAP and MS Office applications.
• Experience in administrative roles.

Responsibilities

• Receive, direct and relay telephone calls.
• Greet and attend to visitors.
• Direct visitors and field employees to the right staff member.
• Maintenance of inward and outward mail (Courier).
• Maintain the general filing system and file all correspondence.
• Assist in planning and preparation of meetings, conferences and conference.
• Make telephone calls as requested by the departmental heads.
• Prepare for Board, Business review and committee meetings.
• Maintain inventory of office supplies.
• Respond to public inquiries in person or by phone.
• Manage AMC of office equipment.
• Hotel booking when required.
• Bill / Voucher preparation related to admin.
• Preparing Purchase Orders and GRN.
• Manage calendars of meeting halls.
• Ensure the cleanliness of the office.

Skills

SAP

MS Office

Administration experience

Education

Graduate (Secretarial / Administrative course preferred)

Job description

Job Purpose

• To handle all the work related to Front Office
• To manage the office environment and surroundings
• Assist the Sr. Manager Administration

Main Accountabilities

• Receive, direct and relay telephone calls
• Greet and attend to visitors
• Direct the appropriate visitors and the field employees to the right staff member
• Maintenance of inward and outward mail (Courier)
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference
• Make telephone calls wherever necessary as request by the departmental Heads
• Make preparations for Board, Business review and committee meetings
• Maintain an adequate inventory of office supplies
• Respond to public inquiries who come in person/ by phone to the office
• Manage AMC of equipments at office.
• Hotel booking when required
• Bill / Voucher Preparation related to admin
• Preparing Purchase Orders and GRN.
• Manage Calendars of meeting halls.
• Ensure the cleanliness of the office.

Experience and Qualifications

• Graduate (Secretarial / Administrative course preferred)
• Well versed with SAP
• Proficiency in MS office.
• Experience in Administration