Front Office Executive

ICT Academy; Chennai District; On-site; INR 300,000 - 450,000; Full time

Job summary

ICT Academy is seeking a Front Office & Purchase Executive in Chennai to manage the front desk, handle visitor interactions, and support daily office purchases. You will obtain vendor quotations, compare options, and coordinate orders, deliveries, and invoicing.

The role requires meticulous record-keeping and adherence to company policies. Responsibilities include verifying invoices, submitting payments, and supporting HR/ Admin activities.

Qualifications

• Experience in managing front office operations and visitor handling.
• Ability to coordinate with multiple vendors for quotations and orders.
• Attention to detail in verifying invoices against PO and delivery documents.
• Support administrative activities including meetings and events.

Responsibilities

• Manage front office operations, visitor management, calls, emails, courier, and correspondence.
• Handle day-to-day purchase requirements for office and admin needs.
• Obtain quotations from vendors and prepare comparative statements.
• Coordinate with vendors for quotations, PO, delivery, and invoices.
• Verify vendor invoices against POs, quotations, and delivery notes.
• Submit verified bills to Accounts/Finance for payment processing.
• Follow up with Finance and vendors on pending bills and payments.
• Maintain purchase records, vendor details, invoices, and supporting documents.
• Monitor office stationery, consumables, and other admin needs.
• Coordinate housekeeping, maintenance, courier, security, and office services.
• Ensure purchases follow company policies and approval procedures.
• Support HR & Admin activities, meetings, events, and other needs.
• Maintain proper documentation of all purchases and expenses.

Skills

Front office management

Vendor coordination

Invoice verification

Purchase support

Job description

Job Summary

We are looking for a Front Office & Purchase Executive to manage front office operations and provide support in day-to-day purchase, vendor coordination, invoice verification, bill submission, and general administrative activities .

Preferred candidate profile

• Manage front office operations, visitor management, incoming calls, emails, courier, and correspondence.
• Handle day-to-day purchase requirements for office and administrative needs.
• Obtain quotations from vendors and prepare comparative statements.
• Coordinate with vendors for quotations, purchase orders, delivery, and invoices.
• Verify vendor invoices/bills against purchase orders, quotations, delivery challans, and supporting documents.
• Submit verified bills/invoices to the Accounts/Finance team for payment processing.
• Follow up with Finance and vendors regarding pending bills and payments.
• Maintain purchase records, vendor details, quotations, invoices, and supporting documents.
• Monitor office stationery, consumables, and other administrative requirements.
• Coordinate housekeeping, maintenance, courier, security, and other office services.
• Ensure purchases are made as per company policies and approval procedures.
• Support HR & Admin activities, meetings, events, and other administrative requirements.
• Maintain proper documentation and records of all purchases and expenses.