Front Office Executive

ImagicaaWorld Entertainment Limited; Pune District; On-site; INR 250,000 - 400,000; Full time

Job summary

ImagicaaWorld Entertainment Limited in Pune is seeking a Front Office Executive with 3-5 years of experience to join the Administration team. You will manage the front desk, calls, visitor handling, and coordinate with housekeeping and support staff to ensure smooth office operations.

You will assist HR activities, onboarding, documentation, and vendor records, and arrange employee travel. A graduate degree is required; a diploma in Administration or Hospitality is preferred.

Qualifications

• Graduate in any discipline.
• Diploma/Certification in Administration, Hospitality, or a related field will be an added advantage.

Responsibilities

• Manage reception, visitor management, calls, couriers, and front desk activities.
• Coordinate and supervise housekeeping, office boys, pantry, and support staff.
• Manage office consumables, stationery, pantry, and housekeeping inventory.
• Coordinate procurement and maintain stock records.
• Handle employee travel arrangements, including flight/train, cab, and hotel bookings.
• Coordinate travel schedules, changes, cancellations, and other travel requirements.
• Support HR activities including employee coordination, documentation, onboarding, and engagement initiatives.
• Maintain administrative records, invoices, and vendor documentation.
• Provide day-to-day support to the HR & Admin team for smooth office operations.

Skills

Reception management

Visitor management

Coordination

Communication

Organizational skills

MS Office

Education

Graduate degree

Diploma/Certification in Administration or Hospitality

Tools

MS Office

Job description

Position: Front Office Executive
Location: Pune
Experience: 3-5 Years
Department: Administration

Key Responsibilities:

• Manage reception, visitor management, calls, couriers, and front desk activities.
• Coordinate and supervise housekeeping, office boys, pantry, and support staff.
• Manage office consumables, stationery, pantry, and housekeeping inventory.
• Coordinate procurement and maintain stock records.
• Handle employee travel arrangements, including flight/train, cab, and hotel bookings.
• Coordinate travel schedules, changes, cancellations, and other travel requirements.
• Support HR activities including employee coordination, documentation, onboarding, and engagement initiatives.
• Maintain administrative records, invoices, and vendor documentation.
• Provide day-to-day support to the HR & Admin team for smooth office operations.

Educational Qualification

• Graduate in any discipline.
• Diploma/Certification in Administration, Hospitality, or a related field will be an added advantage.