Front Office Executive

Gargi Consultancy Thane; Thane; On-site; INR 223,000 - 290,000; Full time

Job summary

Gargi Consultancy Thane seeks a professional Front Desk Executive to manage the front office, greet visitors, handle calls, and support day-to-day administrative tasks from Thane (Wagle Estate).

The role requires strong English communication, solid MS Office skills, and an organized, customer-friendly approach in a fast-paced environment. You will coordinate travel, events, and office logistics with a proactive mindset.

Qualifications

• Experience as Front Desk Executive or Receptionist preferred.
• Good command of English, both verbal and written.
• Familiarity with office equipment and MS Office tools.

Responsibilities

• Maintain a clean, organized, and presentable front desk with supplies.
• Greet visitors and handle queries with a professional demeanor.
• Attend to calls, take messages, and route to correct person.
• Receive and distribute letters and parcels; manage outgoing mail.
• Check and forward emails; monitor office stationery and supplies.
• Maintain records, files, registers, and admin documents.
• Coordinate meetings, celebrations, and events; arrange travel for guests.
• Prepare daily birthday announcements and coordinate housekeeping.
• Support scheduling and general office coordination.

Skills

Front Desk Experience

Office Administration

English Communication

MS Office Proficiency

Organizational Skills

Multitasking

Tools

MS Excel

MS Word

Printers/Scanners

Job description

Designation Front Desk Executive

Job Location Thane (Wagle Estate)

Job Summary

We are looking for a professional, well-organized, and customer-focused Front Desk Executive to manage front-office operations, handle visitors and calls, coordinate administrative activities, and provide support for day-to-day office requirements.

Key Responsibilities

• Maintain a clean, organized, and presentable front desk with all necessary supplies and materials.
• Greet and welcome visitors, guests, and employees in a professional manner.
• Attend to visitor queries, requests, and complaints and ensure timely resolution or escalation.
• Handle all incoming calls, redirect calls to the concerned person, and take messages when required.
• Receive and distribute letters, courier packages, and other correspondence.
• Manage outgoing mail and courier activities, including preparing correspondence and securing parcels.
• Check, sort, and forward emails to the concerned departments/persons.
• Monitor office stationery and supplies and place orders as required.
• Maintain updated records, files, registers, and other administrative documents.
• Monitor and maintain records of office expenses and costs.
• Coordinate arrangements for office celebrations, meetings, and other events.
• Coordinate and arrange birthday celebrations, including ordering cakes.
• Arrange lunch/refreshments for new joiners as required.
• Co-ordinate booking of travel tickets and hotel accommodation for guests and company employees.
• Prepare and display daily birthday PPTs/announcements.
• Coordinate and manage the housekeeping team and ensure proper office cleanliness and upkeep.
• Assist in the coordination and distribution of Saturday snacks.
• Support other administrative activities and duties as assigned, including travel arrangements, scheduling, and general office coordination.

Requirements & Skills

• Proven experience as a Front Desk Executive, Receptionist, Front Office Executive, or in a similar role.
• Familiarity with office equipment such as printers, scanners, photocopiers, etc.
• Basic knowledge of office administration and bookkeeping.
• Good command of English communication both verbal and written.
• Proficiency in MS Office, particularly MS Excel and MS Word.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Good problem-solving and coordination skills.
• Pleasant personality with a professional and customer-friendly approach.
• Ability to handle multiple responsibilities and work effectively in a fast-paced office environment.