Support Vertical

HDFC Sales; Mumbai; On-site; INR 300,000 - 540,000; Full time

Job summary

HDFC Sales in Mumbai is seeking a proactive Front Desk/Administration Executive to manage the reception, visitor handling, and day-to-day office operations. You will greet guests, route calls, coordinate meetings, and support multiple departments with accuracy and professionalism.

The role requires 1–4 years of experience in front desk or administrative roles, strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Graduate in any discipline (preferred).
• 1–4 years of experience in a Front Desk, Receptionist, or administrative role.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office applications.
• Strong organizational, coordination, and multitasking abilities.

Responsibilities

• Manage all front desk operations to ensure a welcoming and professional experience for visitors.
• Greet, register, and assist visitors courteously.
• Handle and route incoming calls efficiently.
• Coordinate with vendors and internal teams for repairs and maintenance.
• Schedule, manage, and monitor conference room bookings.
• Provide administrative support to various departments.
• Coordinate appointments, meetings, and key events.
• Prepare gate passes and maintain records.
• Maintain visitor logs and office records.
• Coordinate logistics for Board and Review Meetings.

Skills

Front desk operations

Communication skills

MS Office proficiency

Multitasking

Organizational skills

Education

Graduate

Tools

MS Office

Job description

Roles & Responsibilities

Front Office Management

Manage all front desk operations to ensure a welcoming and professional experience for visitors.

Greet, register, and assist visitors courteously.

Handle and route incoming calls efficiently.

Maintain a professional, organized, and presentable front office area.

Conference Room Coordination

Schedule, manage, and monitor conference room bookings.

Ensure the smooth conduct of meetings and optimal utilization of meeting spaces.

Administrative Support

Provide administrative support to various departments.

Coordinate appointments, meetings, and key events.

Prepare reports, maintain records, and manage documentation.

Handle incoming and outgoing correspondence.

Office Operations Oversight

Coordinate with third-party office staff to ensure smooth day-to-day office operations.

Ensure adherence to office security protocols. Internal

Maintain and update visitor logs and office records.

Meeting & Review Coordination

Coordinate logistics and arrangements for Board Meetings, Review Meetings, and Mumbai L&D Review Meetings.

Repair & Maintenance Coordination

Coordinate with vendors and internal teams for repair and maintenance activities at the Head Office.

Vendor Coordination & Logistics

Act as a liaison with external vendors for office supplies and services.

Coordinate meeting room bookings, readiness, and required support.

Gate Pass Preparation & Record Keeping

Prepare and issue gate passes as required.

Maintain accurate records and documentation related to gate passes.

General Support

Perform additional administrative duties and provide general support as assigned by the line manager.

Location

Mumbai

Experience

1 - 4 years

Salary Range

As per industry standard

Functional Area

Executive/ Sr Executive - Administration

Employment Type

Permanent

Desired Candidate Profile

• Qualifications


• Graduate in any discipline (preferred).


• 1–4 years of experience in a Front Desk, Receptionist, or administrative role.


• Excellent communication and interpersonal skills.


• Proficiency in MS Office applications.


• Strong organizational, coordination, and multitasking abilities.