Receptionist & Administrative Assistant

Manu Srushti; Kalyan-Dombivli; On-site; INR 240,000 - 360,000; Full time

Job summary

Manu Srushti in Kalyan is seeking a professional Receptionist & Administrative Assistant who will be the face of the organization at the main reception desk, providing high-quality front desk services and secretarial support to management.

The role blends front desk duties with office coordination, vendor follow-ups, travel arrangements, documentation, and preparation of reports, presentations, and minutes of meetings as required.

Qualifications

• 0–2 years in a front desk or support role; freshers welcome.
• Front desk/reception counter focus; back-office work not required.
• Graduate in any discipline; high standard of professional etiquette.

Responsibilities

• Front Office & Reception Management at main desk.
• Administrative & Office Management support.
• Documentation, reporting & compliance tasks.
• Vendor procurement & facility coordination.
• Internal & External coordination with clients and government officers as needed.
• Customer service & professional communication with clients.
• Coordinate meetings, travel, and prepare minutes of meetings as required.

Skills

Front desk skills

Bilingual English/Marathi

Office software

Multitasking

Confidentiality & etiquette

Education

Graduate in any discipline

Tools

Microsoft Office

Google Workspace

Job description

Job Description

We are seeking a professional, organized, and proactive Receptionist & Administrative Assistant. This is a front-facing role located permanently at the main reception desk and is ideal for candidates who enjoy being the face of the organisation, providing high-quality reception services, and offering secretarial support to management. This multi-functional role perfectly blends front desk reception with essential administrative support. As the primary point of contact, you will operate permanently from the reception counter to manage the front desk, oversee office coordination, and handle vendor follow-ups and facility support. Additionally, you will assist management directly from your desk by coordinating meetings, arranging travel, managing documentation, and preparing reports, presentations, and minutes of meeting as and when required.

Job Location :Kalyan

Key Responsibilities

• Front Office & Reception Management
• Administrative & Office Management
• Documentation, Reporting & Compliance
• Vendor, Procurement & Facility Coordination
• Internal & External Coordination
• Customer Service & Professional Communication
• Operations & Business Support
• Willing to travel to coordinate with government offices or officers, and interface directly with clients for business needs.

Skills & Competencies

• Strong verbal and written communication skills in both English and Marathi, with the ability to interact professionally with Clients
• High proficiency in Microsoft Office (Word, Excel, Teams) and Google Workspace (Docs, Sheets, Drive,Cloud Storage) and professional email communication.
• Excellent multitasking skills, strong attention to detail, and good time-management capabilities
• High integrity, ability to maintain confidentiality, and excellent client-handling etiquette.
• Professional grooming and customer-handling etiquette.

Personal Attributes

• Must maintain a neat, professional appearance and a friendly, pleasant attitude and a warm, approachable personality as the face of the organization.
• Demonstrates the confidence and corporate etiquette needed to represent the organisation well when interacting with senior executives, management, government officials, and clients outside the office during business meetings
• Able to manage smoothly and anticipate front desk and office needs without constant supervision.
• Shows high respect for time, ensuring the front desk and office is open and ready exactly when business hours begin.
• Stays calm and composed when handling multiple tasks or dealing with challenging clients.
• Smart, responsible, and motivated to take ownership of the role.
• Possesses strong follow-up skills with sharp attention to detail to ensure office and administrative tasks are completed accurately

Requirements & Boundaries

• 0 to 2 years in a front desk or support role.Confident freshers with strong communication skills and professional etiquette are welcome to apply.
• This position is strictly related to the front desk or reception counter. Candidates seeking an isolated back-office role or a staff-room workspace should not apply.

Qualifications

Graduate in any Discipline

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.