Front Office Executive

Bonito Designs; Pune District; On-site; INR 240,000 - 360,000; Full time

Job summary

Bonito Designs in Pune, India, is seeking an organized administrative professional to support front desk operations and general office administration. The role involves greeting visitors, coordinating calls, managing meeting rooms, and keeping the reception area tidy and welcoming.

This position also handles mail and courier tasks, monitors office supplies, and assists with data entry and documentation to ensure accurate records and smooth daily operations.

Responsibilities

• Front Desk Management: Greet visitors, maintain visitor logs, and issue passes per security protocols.
• Administrative Support: Mail and courier handling, office supplies management, data entry and documentation.
• Communication & Coordination: Internal coordination, and act as first point of contact in emergencies.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.