Front Office Executive

Bonito Designs; Ghaziabad District; On-site; INR 167,000 - 257,000; Full time

Job summary

Bonito Designs is seeking a Front Desk/Administrative Support professional in Ghaziabad to greet visitors and manage the reception area. The role includes managing calls, coordinating meetings, and ensuring the smooth flow of mail, couriers, and office supplies.

Responsibilities extend to data entry, document management, internal communications, and acting as the first point of contact during emergencies, ensuring safety protocols are followed.

Qualifications

• Front desk management and administrative support experience.
• Ability to greet visitors and manage a visitor log.
• Proficient in call handling, messages, and routing to the right personnel.

Responsibilities

• Visitor handling: greet visitors, log, issue passes.
• Call management: answer, direct calls, take messages.
• Meeting room coordination: schedule and prepare rooms.
• Reception area maintenance: keep area clean and presentable.
• Mail and courier handling: sort, distribute, manage couriers.
• Office supplies management: monitor and replenish stock.
• Data entry & documentation: maintain records and contacts.
• Internal coordination: communicate updates to employees.
• Emergency handling: guide to safety protocols when needed.

Skills

Front desk management

Visitor handling

Call management

Meeting room coordination

Reception area maintenance

Mail handling

Courier management

Office supplies

Data entry

Documentation

Internal coordination

Emergency handling

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.