Front Office Executive

Bonito Designs; Bengaluru; On-site; INR 200,000 - 300,000; Full time

Job summary

Bonito Designs is seeking a courteous Front Desk Executive to greet visitors, manage calls, and coordinate meeting rooms at our Bengaluru office. You will maintain visitor logs, issue passes, and ensure the reception area is neat and welcoming.

The role requires initiative, precise communication, and reliability in handling arrivals and daily administrative tasks. Ideal candidates will manage mail, couriers, office supplies, and documentation while supporting internal communications and safety

Qualifications

• Front desk operations experience is preferred.
• Strong communication and coordination skills.
• Ability to manage documentation and mail/courier processes.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Maintain a visitor log and issue visitor passes as per security protocols.
• Call management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel.
• Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events.
• Reception area maintenance: Keep the reception area clean, organized, and presentable at all times.
• Mail and courier handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently.
• Office supplies management: Monitor and replenish office supplies, ensuring stock availability for daily operations.
• Data entry & documentation: Maintain office records, update contact lists, and assist with document management.
• Internal coordination: Communicate messages, announcements, and updates to employees as required.
• Emergency handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.

Skills

Visitor handling

Call management

Meeting room coordination

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.