Front Office Executive

Bonito Designs; Hyderabad; On-site; INR 150,000 - 210,000; Full time

Job summary

Bonito Designs is seeking a front desk receptionist in Hyderabad to manage visitor flow, handle calls, and coordinate meeting rooms. The role emphasizes maintaining a welcoming and professional reception area while ensuring smooth daily operations.

You will support administrative tasks, including mail, couriers, office supplies, and documentation, contributing to an organized work environment and efficient processes.

Responsibilities

• Front Desk Management: greet visitors, issue passes, answer calls, and direct visitors as per security protocols.
• Administrative Support: handle mail/courier, manage office supplies, and maintain records.
• Communication & Coordination: relay messages and guide employees during emergencies.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.