Front Office Executive

Bonito Designs; Kolkata District; On-site; INR 180,000 - 240,000; Full time

Job summary

Bonito Designs in Kolkata seeks a proactive Front Desk Executive to greet visitors, maintain a visitor log, issue passes, and manage calls. You will coordinate meeting rooms, ensure they are prepared for appointments, conferences, and events, and keep the reception area clean and presentable at all times.

This role requires courteous communication and a professional appearance in a fast-paced environment. You will handle mail and courier tasks, monitor office supplies, perform data entry and

Responsibilities

• Front Desk Management: Greet visitors, maintain visitor log, issue passes, manage calls.
• Call Management: Answer and direct phone calls, take messages, ensure effective communication with personnel.
• Meeting Room Coordination: Schedule and manage meeting rooms, prepare for appointments, conferences and events.
• Reception Area Maintenance: Keep reception area clean, organized, presentable.

Job description

Roles & Responsibility

Front Desk Management: - - - - Visitor Handling: Greet and welcome visitors in a courteous and professional manner. Maintain a visitor log and issue visitor passes as per security protocols. Call Management: Answer and direct phone calls promptly, take messages, and ensure effective communication with the concerned personnel. Meeting Room Coordination: Schedule and manage meeting rooms, ensuring they are prepared for appointments, conferences, and events. Reception Area Maintenance: Keep the reception area clean, organized, and presentable at all times.

Administrative Support: - - - Mail and Courier Handling: Receive, sort, and distribute incoming mail and packages; manage outgoing couriers efficiently. Office Supplies Management: Monitor and replenish office supplies, ensuring stock availability for daily operations. Data Entry & Documentation: Maintain office records, update contact lists, and assist with document management.

Communication & Coordination: - - Internal Coordination: Communicate messages, announcements, and updates to employees as required. Emergency Handling: Act as the first point of contact in case of emergencies, guiding visitors and employees towards safety protocols.