Back Office Executive

CIEL HR; Gurugram District; On-site; INR 350,000 - 650,000; Full time

Job summary

CIEL HR in India seeks an experienced Office Administrator to oversee day-to-day office operations, facilities management, and housekeeping supervision in Gurugram. You will coordinate security, pantry, and office services to keep a safe and productive environment.

The ideal candidate holds a Bachelor's degree and 5–6 years of relevant experience, with strong MS Office skills, vendor coordination, and excellent communication.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or related field.
• 5–6 years of experience in Office Administration, Facilities Management, Front Office Operations, and Executive Assistance.
• Strong MS Office skills and excellent communication.

Responsibilities

• Oversee the day-to-day administration and smooth functioning of the office.
• Manage office infrastructure, facilities, and workplace maintenance to ensure a safe, efficient, and productive work environment.
• Supervise housekeeping staff and ensure cleanliness, hygiene, and upkeep of office premises at all times.
• Coordinate pantry operations and ensure availability of refreshments and office supplies.
• Manage security personnel, visitor access procedures, office safety measures, and emergency preparedness.
• Coordinate with building management, facility vendors, and service providers for maintenance, repair, and facility-related requirements.
• Conduct regular audits and inspections of office facilities and ensure timely resolution of maintenance issues.
• Manage office seating arrangements, workstation allocation, and space utilization.
• Maintain office assets, equipment, and inventory records and ensure proper upkeep of company property.
• Oversee procurement & replenishment of stationery, pantry supplies, housekeeping materials, and other office consumables.

Skills

MS Office

Verbal comm

Written comm

Time management

Vendor management

Education

Bachelor's degree in Business Administration or related

Job description

Role & responsibilities

• Oversee the day-to-day administration and smooth functioning of the office.
• Manage office infrastructure, facilities, and workplace maintenance to ensure a safe, efficient, and productive work environment.
• Supervise housekeeping staff and ensure cleanliness, hygiene, and upkeep of office premises at all times.
• Coordinate pantry operations and ensure availability of refreshments and office supplies.
• Manage security personnel, visitor access procedures, office safety measures, and emergency preparedness.
• Coordinate with building management, facility vendors, and service providers for maintenance, repair, and facility-related requirements.
• Conduct regular audits and inspections of office facilities and ensure timely resolution of maintenance issues.
• Manage office seating arrangements, workstation allocation, and space utilization.
• Maintain office assets, equipment, and inventory records and ensure proper upkeep of company property.
• Oversee procurement & replenishment of stationery, pantry supplies, housekeeping materials, and other office consumables.

Preferred candidate profile

• Bachelor' degree in Business Administration, Commerce, or a related field.
• 5-6 years of experience in Office Administration, Facilities Management, Front Office Operations, and
• Executive Assistance.
• Strong experience in housekeeping supervision, vendor management, facility coordination, and office
• operations.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.