Front Office Associate

Embassy Services; Bengaluru; On-site; INR 201,000 - 290,000; Full time

Job summary

Embassy Services in Bengaluru is seeking a Front Office Executive to manage front desk operations and assist the administration head. The role involves greeting visitors, registering contact details, and directing calls to the correct department.

The candidate will maintain organized documents, manage stock of stationaries, supervise housekeeping supplies, and provide information about services. You will collaborate with various departments while upholding safety procedures and participating in

Qualifications

• Proficient in receiving and routing calls, and greeting visitors.
• Strong organizational skills to maintain documents and records.
• Ability to coordinate with multiple departments and support administration.

Responsibilities

• Attend all incoming calls, respond to them, and transfer to the appropriate department.
• Greet visitors at the office and register their names and contact details.
• Maintain important documents, files, and records in an organized manner.
• Provide assistance to heads in the administration department.
• Keep stationary items up to date and arrange fresh stock.
• Supervise housekeeping stock and ensure availability of items.
• Attend to visitors or customers present physically at office.
• Provide information about the organization’s services and products.
• Adhere to safety procedures and inform management of unsafe situations.
• Attend meetings and trainings as required.
• Coordinate with other departments.

Job description

Roles & Responsibilities

• -Responsible for attending all the incoming calls, responding to them and transferring the call to the appropriate department.
• -Responsible for greeting the visitors at the office. Registering their names and contact details.
• Maintenance of important documents, files and records in an organized manner.
• A front office executive is responsible for providing assistance to the heads in the administration department.
• A front office executive is responsible for keeping all the stationary items in the organization up to date and order for fresh stock.
• Supervising the housekeeping department and ensuring that all the items are there in the stock.
• A front office executive is responsible for attending to a visitor or customer present physically at office.
• Responsible for providing information about the services and products of the organization.
• A front office executive is responsible for adhering to all the safety procedures and keeping the management informed about any kind of unsafe situation.
• A front office executive is responsible for attending meetings and trainings as per requirement.
• Conferring and coordinating with other departments.