Front Office Administrator

Pazago; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Pazago, Inc. in Mumbai is seeking a proactive Front Office Administrator to ensure smooth day-to-day office operations. You will manage administrative tasks, vendor coordination, facilities, and employee support to create an efficient workplace.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment, with responsibilities spanning office management, procurement, onboarding, events, and documentation.

Qualifications

• Bachelor's degree in any discipline.
• 1–4 years of experience in office administration or facilities management.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Google Workspace and Microsoft Office.

Responsibilities

• Oversee daily office operations and maintain a well-functioning workplace.
• Coordinate housekeeping, pantry, security, and maintenance activities.
• Liaise with vendors and manage contracts, renewals, and payments.
• Support onboarding, seating, access, and asset allocation.
• Plan internal events and manage conference room bookings.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Google Workspace

Microsoft Office

Education

Bachelor's degree in any discipline

Tools

Google Workspace

Microsoft Office

Job description

Job Title: Front Office Administrator

Location Mumbai (Work from Office)

About the Role

We are looking for a proactive and highly organized Office Administrator to ensure the smooth day-to-day functioning of our office. The ideal candidate will be responsible for managing administrative operations, vendor coordination, office facilities, employee support, and general workplace management. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure a well-maintained workplace.
• Manage office supplies inventory and place orders as required.
• Coordinate housekeeping, pantry, security, and maintenance activities.
• Ensure office infrastructure and equipment are functioning efficiently.

Vendor & Facility Management

• Liaise with vendors, service providers, and building management.
• Manage vendor contracts, renewals, and payments.
• Coordinate office repairs, maintenance, and facility upgrades.
• Monitor and optimize office-related expenses.

Employee Support

• Assist employees with workplace-related requirements.
• Coordinate seating arrangements, workstation setup, and office access.
• Support onboarding activities, including workspace readiness and asset allocation.
• Handle courier, travel, and accommodation arrangements when required.

Administration & Documentation

• Maintain office records, invoices, bills, and administrative documents.
• Process purchase requests and track office expenditures.
• Support compliance-related documentation and record keeping.
• Ensure proper filing and documentation of administrative records.

Events & Engagement

• Coordinate internal events, celebrations, team activities, and meetings.
• Manage conference room bookings and office logistics.
• Assist in organizing company-wide initiatives and employee engagement activities.

Requirements

• Bachelor's degree in any discipline.
• 1-4 years of experience in office administration, facilities management, or administrative operations.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Google Workspace and Microsoft Office.
• Ability to work independently and manage multiple priorities.
• Attention to detail and problem-solving mindset.

Preferred Skills

• Experience working in startups or fast-paced environments.
• Knowledge of vendor management and procurement processes.
• Familiarity with office administration software and workplace management tools.

What We're Looking For

• A highly dependable and proactive individual.
• Strong ownership and accountability.
• Excellent coordination and stakeholder management skills.
• Ability to create a positive and efficient workplace experience for employees.