Front Office Administrator

Bhuvi Petroleum Pvt. Ltd.; New Delhi; On-site; INR 360,000 - 600,000; Full time

Job summary

Bhuvi Petroleum Pvt. Ltd. is seeking an Office Coordinator cum Admin to oversee day-to-day office operations, front desk duties, courier movements, vendor coordination, and meticulous expense documentation.

The role requires ownership, timely task completion, and proactive coordination with staff and managers to maintain a smooth office environment. The ideal candidate is organized, detail-oriented, and capable of maintaining asset records and attendance reports while ensuring a clean and

Qualifications

• Graduate in any discipline (required).
• 12 years of experience in office coordination, administration, or front office preferred.
• Strong communication skills in English and Hindi.
• Proven vendor management and expense tracking abilities.
• Ownership, accountability, and a proactive approach to tasks.

Responsibilities

• Greet visitors and manage front office operations.
• Handle incoming/outgoing couriers and document handovers.
• Coordinate with vendors for stationery, courier, water supply, pest control, housekeeping and IT services.
• Maintain office supplies inventory and place orders as needed.
• Verify bills against supporting documents and maintain expense trackers.
• Handle petty cash documentation and ensure timely submission of bills.
• Coordinate appointments, meetings and guest requirements.
• Supervise office cleaning and housekeeping.
• Complete tasks assigned by seniors within given timelines.

Job description

Role Overview

We are looking for an Office Coordinator cum Admin to manage day-to-day office operations, front office and visitor handling, courier movement, vendor coordination, bills and petty cash documentation, and office upkeep. The ideal candidate is organised, takes ownership of tasks, and coordinates effectively with vendors, staff, and managers to keep the office running smoothly.

Preferred candidate profile

• Greet visitors and clients professionally, handle incoming calls, and direct them to the right person or department


• Maintain visitor records and keep the reception and office clean, organised, and presentable


• Track and handle incoming and outgoing couriers and documents, ensuring timely handover


• Coordinate with vendors for stationery, courier, water supply, pest control, housekeeping, office essentials, and Wi-Fi/IT services


• Maintain office supplies inventory and place orders when required


• Verify bills against supporting documents and maintain an updated expense tracker


• Handle petty cash documentation and ensure bills, along with supporting documents, are submitted on time


• Follow up on IT and equipment issues (Wi-Fi, printer, laptops) with vendors until resolved, and maintain asset records


• Maintain and share employee attendance reports


• Coordinate appointments, meetings, and guest requirements


• Supervise office cleaning and housekeeping


• Complete tasks assigned by seniors within the given timelines

Qualifications & Experience

• Graduate in any discipline


• 12 years of experience in office coordination, administration, or front office preferred

Required Skills

• Good verbal and written communication skills (English and Hindi)


• Working knowledge of MS Office (Excel, Word) and email


• Strong follow-up, coordination, and vendor-handling skills


• Attention to detail and accurate record keeping, including bills and expenses


• Ownership, accountability, and a proactive approach