Front Office & Administration Executive

Multicon Group; Kolkata District; On-site; INR 400,000 - 600,000; Full time

Job summary

Multicon Group in Kolkata is seeking a smart, well-presented reception/administration professional to manage Crescent Office Reception Desk and day-to-day admin tasks. You will coordinate with security, track attendance, conduct inductions, maintain HR records, handle travel bookings, and work with colleagues across locations.

Proactive, organized, and fluent in English, Bengali, and Hindi preferred. This role requires a team player with strong MS Office skills and a professional demeanor to

Qualifications

• 2-3+ years of corporate Front Office/Administration experience.
• Smart, well-groomed and pleasant personality with professional approach.
• Excellent English communication (written and verbal).
• Proficiency in Bengali and Hindi.
• Strong coordination, follow-up and organizational skills.
• Comfortable with MS Office, email, documentation and filing.
• Willing to take on additional workload as required.
• Travel-related communication and coordination is acceptable.

Responsibilities

• Manage Reception Desk, visitors, calls, and front office activities.
• Coordinate Security Guards and office admin personnel.
• Track attendance and send reminders.
• Conduct employee induction and coordinate requirements.
• Maintain employee dossiers and HR/admin records.
• Coordinate with employees across outstation locations.
• Oversee office administration and day-to-day needs.
• Coordinate AC maintenance and vendor services.
• Arrange travel bookings and listings.
• Take on additional responsibilities as needed.

Skills

Smart and presentable

Excellent English communication

Bengali and Hindi proficiency

Front Office experience

MS Office proficiency

Team player

Travel coordination

Tools

MS Office

Job description

Role Overview:

• We are looking for a *smart, well-presented and pleasant professional* to manage our Crescent Office Reception Desk along with day-to-day office administration, employee coordination and facility-related responsibilities.

Key Responsibilities:

• Manage Reception Desk, visitors, calls, correspondence, letters and all associated front office activities.
• Manage and coordinate Security Guards and other office/admin personnel.
• Track employee attendance and send necessary reminders/follow-ups.
• Conduct employee induction and coordinate routine employee requirements.
• Maintain Employee Dossiers, physical files and other HR/admin records.
• Coordinate with employees across our outstation locations.
• Handle overall Crescent Office administration and day-to-day requirements.
• Maintain & Coordinate AC maintenance, repairs, vendors and other facility-related services.
• Identify vendors, obtain quotations and follow up on maintenance/repair work.
• Maintain & Coordinate hotel, cab and other travel bookings and maintain relevant listings.
• Take up additional responsibilities and workload as required.

Qualifications

• Smart, well-groomed and pleasant personality* with a professional approach.
• Excellent *English communication written and verbal*.
• Bengali and Hindi* required.
• 2-3+ years of *corporate experience* in Front Office / Administration / HR Administration or similar role.
• Good coordination, follow-up and organisational skills.
• Comfortable with *MS Office, email, documentation and physical filing*.
• A strong *team player* who is flexible and willing to take on additional work as business requirements demand.
• Travel-related communication and coordination should not be an issue.