Front Office Executive

The Indian Garage Co.; Bengaluru; On-site; INR 320,000 - 380,000; Full time

Job summary

The Indian Garage Co. in Bengaluru is seeking a professional Front Office Executive to manage the reception and create a positive first impression for employees, visitors, clients and partners.

You will support day-to-day office coordination and administration, ensuring a welcoming, organized environment. Responsibilities include greeting visitors, handling calls and inquiries, managing the visitor log, coordinating meetings, travel bookings with HR and supporting events.

Qualifications

• Excellent verbal and written communication skills.
• Pleasant personality with a professional and customer-friendly approach.
• Basic proficiency in MS Office / Google Workspace.
• Ability to multitask and manage visitors, calls and administrative activities efficiently.
• Good organizational and time-management skills.
• Should be presentable, proactive and detail-oriented.

Responsibilities

• Manage the front desk/reception area and ensure a professional and welcoming environment.
• Greet and assist visitors, clients, candidates and vendors in a courteous manner.
• Handle incoming and outgoing calls, emails and general enquiries.
• Maintain the visitor register and visitor management records.
• Coordinate meeting rooms and ensure they are ready for meetings.
• Support office administration activities, including stationery, pantry and housekeeping coordination.
• Maintain records and basic administrative documentation.
• Coordinate with vendors and service providers as required.
• Assist the HR/Admin team with employee engagement activities, events and other administrative requirements.
• Corporate Travel Booking in coordination with HODs & Employees.
• Ensure reception and common areas are maintained in a neat and professional manner.
• Perform other administrative and coordination responsibilities assigned by the reporting manager.

Skills

Verbal communication

Written communication

Interpersonal skills

Multitasking

Time management

Customer service

Education

Graduation in any discipline

Tools

MS Office

Google Workspace

Job description

We are looking for a professional, well-groomed and customer-oriented Front Office Executive to manage the reception area and provide a positive first impression to employees, visitors, clients and business partners. The role will also support day-to-day administrative and coordination activities.

Key Responsibilities

Position: Front Office Executive

Department: Administration / HR

Experience: 1–2 Years

Location: Bangalore

Employment Type: Full-time

Key Responsibilities

• Manage the front desk/reception area and ensure a professional and welcoming environment.
• Greet and assist visitors, clients, candidates and vendors in a courteous manner.
• Handle incoming and outgoing calls, emails and general enquiries.
• Maintain the visitor register and visitor management records.
• Coordinate with employees regarding visitor appointments and meeting schedules.
• Manage courier and dispatch activities, including receiving and sending documents/packages.
• Coordinate meeting rooms and ensure they are ready for meetings.
• Support office administration activities, including stationery, pantry and housekeeping coordination.
• Maintain records and basic administrative documentation.
• Coordinate with vendors and service providers as required.
• Assist the HR/Admin team with employee engagement activities, events and other administrative requirements.
• Corporate Travel Booking in coordination with HODs & Employees
• Ensure reception and common areas are maintained in a neat and professional manner.
• Perform other administrative and coordination responsibilities assigned by the reporting manager.

Required Skills

• Excellent verbal and written communication skills.
• Pleasant personality with a professional and customer-friendly approach.
• Good coordination and interpersonal skills.
• Basic proficiency in MS Office / Google Workspace.
• Ability to multitask and manage visitors, calls and administrative activities efficiently.
• Good organizational and time-management skills.
• Should be presentable, proactive and detail-oriented.

Qualification

• Graduate in any discipline.
• 1–2 years of experience in front office, reception, administration or customer-facing roles.
• Candidates from retail, hospitality, fashion, corporate office or service industries would be preferred.

Key Competencies

Communication | Customer Service | Professionalism | Coordination | Multitasking | Time Management | Ownership | Attention to Detail

Compensation

CTC: Approximately ₹3.5 LPA, depending on experience, skills and suitability.

Preferred candidate profile

Someone who is confident, polished, approachable and capable of independently managing the front desk while supporting the HR/Admin team with day-to-day office coordination.