Front Office Administrator

SGS; Gurugram District; On-site; INR 360,000 - 540,000; Part time

Job summary

SGS Gurgaon is seeking an experienced Front Office Administrator to manage the front desk and provide robust administrative support in a corporate setting.

You will handle visitor management, travel bookings, meeting scheduling, and vendor coordination while maintaining a welcoming reception and professional image for the office. The role requires strong communication, organization, and attention to detail within a contract framework.

Qualifications

• Bachelor's degree in Business Administration, Commerce, Hospitality, Management, or a related discipline.
• 3-7 years of experience in Front Office, Reception, Office Administration, Executive Administration, or Administrative Support roles.
• Experience handling visitor management, front desk operations, and office coordination.
• Prior experience managing travel bookings and calendar scheduling.
• Experience in Purchase Order (PO) creation and vendor coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Responsibilities

• Manage front desk operations and serve as the first point of contact for visitors, clients, and employees.
• Welcome guests, maintain visitor records, and coordinate meeting room bookings.
• Handle incoming calls, emails, courier services, and correspondence professionally.
• Support day-to-day office administration and facilities coordination.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, travel itinerary preparation, and visa/documentation support.
• Provide administrative support to senior management and leadership teams.
• Schedule meetings, manage calendars, and coordinate appointments.
• Coordinate with vendors, housekeeping, security, and other service providers.
• Raise and track Purchase Orders (POs) as per company procedures.
• Maintain office supplies inventory and coordinate procurement requirements.
• Manage office records, documentation, and filing systems.
• Support employee onboarding arrangements and visitor management.
• Assist in organizing company events, leadership visits, and business meetings.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure a professional, clean, and welcoming reception area at all times.
• Maintain confidentiality while handling sensitive business information.

Skills

Visitor management

Office coordination

Calendar management

Vendor coordination

PO management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Job Description:

Location: DLF Gurgaon

Employment Type: Contract (1 Year Renewable)

Role Summary

We are looking for a professional, presentable, and customer-focused Front Office Administrator to manage front desk operations and provide administrative support to ensure smooth day-to-day office functioning. The ideal candidate should possess excellent communication skills, strong organizational abilities, and experience managing visitor services, office coordination, travel arrangements, and administration activities in a corporate environment.

Key Responsibilities

• Manage front desk operations and serve as the first point of contact for visitors, clients, and employees.
• Welcome guests, maintain visitor records, and coordinate meeting room bookings.
• Handle incoming calls, emails, courier services, and correspondence professionally.
• Support day-to-day office administration and facilities coordination.
• Coordinate domestic and international travel arrangements, including:
• Flight bookings
• Hotel reservations
• Travel itinerary preparation
• Visa and travel documentation support (if required)
• Provide administrative support to senior management and leadership teams.
• Schedule meetings, manage calendars, and coordinate appointments.
• Coordinate with vendors, housekeeping, security, and other service providers.
• Raise and track Purchase Orders (POs) as per company procedures.
• Maintain office supplies inventory and coordinate procurement requirements.
• Manage office records, documentation, and filing systems.
• Support employee onboarding arrangements and visitor management.
• Assist in organizing company events, leadership visits, and business meetings.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure a professional, clean, and welcoming reception area at all times.
• Maintain confidentiality while handling sensitive business information.

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Commerce, Hospitality, Management, or a related discipline.
• 3-7 years of experience in Front Office, Reception, Office Administration, Executive Administration, or Administrative Support roles.
• Experience handling visitor management, front desk operations, and office coordination.
• Prior experience managing travel bookings and calendar scheduling.
• Experience in Purchase Order (PO) creation and vendor coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Preferred Skills

• Excellent verbal and written communication skills.
• Pleasant personality with strong customer service orientation.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism and attention to detail.
• Ability to multitask and manage priorities effectively.
• Experience working in multinational or corporate environments.
• Exposure to SAP, Ariba, or procurement systems will be an added advantage.

Key Competencies

• Front Office Management
• Visitor & Reception Management
• Office Administration
• Travel & Logistics Coordination
• Executive Support
• Purchase Order Management
• Vendor Coordination
• Calendar Management
• Communication & Stakeholder Management
• Documentation & Record Management

Additional Information

• Preference: Female Candidates
• Contract Duration: 1 Year (Renewable based on business requirements and performance)
• Work Location: DLF Gurgaon
• Working Model: Work from Office