Front Desk Executive And Receptionist

Payal Polyplast; Dadri; On-site; INR 420,000 - 540,000; Full time

Job summary

Payal Polyplast in India seeks an experienced Office Administrator to oversee office maintenance, travel desk management, local travel, courier handling, and vendor coordination at its offices in Dadri, Uttar Pradesh.

The role requires strong organizational skills, discretion, and proficiency in MS Office. Excellent English and Hindi communication is essential to ensure cost‑efficient operations and timely BRM inputs.

Qualifications

• Proven experience in administrative or office management.
• Strong organizational and multitasking abilities.
• Good communication in English and Hindi (written and verbal).
• Ability to handle confidential information with discretion.
• Proficiency in MS Office.

Responsibilities

• Oversee office maintenance and vendor payments.
• Manage travel desk including bookings and cost optimization.
• Arrange local travel for employees and maintain records.
• Manage courier services and records for internal/external use.
• Vendor creation, purchase orders, and timely payments.
• Coordinate employee ID cards, directories, and cardholders.
• Manage petty cash and attendance with vendor collaboration.
• Activate international roaming for traveling staff.
• Collect and organize administrative data; BRM inputs.
• Procure office supplies and maintain cost-efficient records.
• Welcome visitors and manage conference room bookings.
• Handle incoming/outgoing calls and direct to relevant teams.

Skills

Administrative experience

Organizational skills

Multitasking

Communication skills

Discretion

Tools

MS Office

Job description

Role & responsibilities

1. Office Maintenance & Upkeep:

1. Ensure the good maintenance and upkeep of the corporate office, including handling repair and maintenance needs as they arise.
2. Oversee office cleaning, and upkeep of office furniture, plants, washrooms, pantry, and supplies.
3. Coordinate with building authorities to address facility-related issues and support managing employee engagement events.

2. Travel Desk Management:

1. Oversee ticket booking (Air and Train, both Domestic & International) and hotel bookings for the Head Office(HO) and Branch Offices.
2. Ensure bookings are made at optimal costs, with timely and accurate record-keeping.

3. Local Travel Arrangements:

1. Arrange and book local travel (e.g., taxis) for employees, ensuring cost-efficiency and maintaining accurate records.

4. Courier Management:

1. Manage both incoming and outgoing international and domestic courier services.
2. Maintain accurate records and forward docket details to relevant individuals.

5. Vendor Management:

1. Handle new vendor creation and prepare purchase/work orders with accuracy and timeliness.
2. Oversee all vendor payments, including utilities, telephones, mobiles, travel, hotel expenses, etc.

6. Employee Essentials:

1. Coordinate the preparation of ID cards, visiting cards, lanyards, and cardholders for employees.
2. Update and distribute the company telephone directory accurately and promptly.

7. Petty Cash & Attendance:

1. Manage petty cash for office needs.
2. Coordinate attendance and salary release processes for contract-based peons in collaboration with the vendor.

8. International Roaming Activation:

1. Manage the activation of international roaming for employees traveling overseas.

9. Administrative Data Management:

1. Collect and organize administrative data from branch offices.
2. b. Prepare and submit inputs for the Business Review Meetings (BRM).

10. Procurement of Office Supplies:

1. Purchase office stationery, housekeeping, and pantry items cost-effectively.
2. Maintain accurate records of all purchases.

11. Visitor & Conference Room Management:

1. Welcome guests and visitors and arrange conference room bookings with necessary amenities as required.

12. Communication Management:

1. Manage incoming and outgoing calls, directing them to the concerned individuals.

Preferred candidate profile

• Proven experience in an administrative or office management role and Front Desk.
• Strong organizational and multitasking abilities.
• Good communication skills (English and Hindi written and verbal) and attention to detail.
• Ability to handle confidential information with discretion.
• Proficiency in office software (e.g., MS Office).