Administrative Executive

Indian Institute Of Commerce Lakshya; Kozhikode district; On-site; INR 250,000 - 380,000; Full time

Job summary

Indian Institute Of Commerce Lakshya is seeking a Front Office Executive to be the first point of contact, managing reception, visitors, communications, and basic admin. The role involves coordinating events and supporting vendor coordination to maintain a smooth office environment.

The ideal candidate should be a graduate with excellent communication, strong organizational skills, and the ability to multitask in a fast-paced setting. Preference may be given to female applicants.

Qualifications

• Graduation is required.
• Proven experience in a front office/administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to work independently.
• Vendor management and facility coordination experience is a plus.
• Preference for female candidates.
• Positive attitude and customer-service orientation.

Responsibilities

• Greet and welcome visitors, clients, and employees in a professional manner.
• Register visitors, issue badges, coordinate appointments, and inform staff of arrivals.
• Handle mails, couriers, packages, and respond to emails and calls promptly.
• Assist in organizing office events, meetings, and celebrations with internal teams.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Customer service oriented

Vendor management (plus)

Education

Any Graduate

Job description

About the Role

The Front Office Executive serves as the first point of contact for visitors and employees, ensuring a welcoming and professional office environment. This role involves managing reception operations, coordinating visitors, handling communications, and supporting administrative activities. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive attitude to ensure smooth day-to-day operations. Additionally, the role offers opportunities to assist in event coordination and vendor management, contributing to the overall efficiency and positive culture of the workplace.

Key Responsibilities

• Reception Duties:
  • Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
  • Answer and route incoming calls promptly and efficiently.
  • Maintain a neat and organized reception area.
• Visitor Management:
  • Register and issue visitor badges, ensuring all security protocols are followed.
  • Coordinate visitor appointments and inform concerned employees of their guests arrival.
• Communication:
  • Handle incoming and outgoing mail, couriers, and packages.
  • Monitor and respond to emails, phone calls, and other inquiries in a timely manner.
• Event Coordination:
  • Assist in organizing office events, meetings, and celebrations.
  • Coordinate with internal teams for event planning and execution.

Qualifications

• Any Graduate
• Proven experience in a similar role as a Front Office Administrator or similar administrative position.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and ability to work independently.
• Prior experience in vendor management and facility coordination is a plus.
• Preferring Female candidates.
• A positive attitude and a customer service-oriented approach.