Front Desk Receptionist

PRM Soft Solution; Kedgaon; On-site; INR 250,000 - 320,000; Full time

Job summary

PRM Soft Solution is seeking a professional Receptionist to greet guests, direct visitors to the appropriate person, and manage front desk operations with a courteous and helpful attitude.

You will ensure the reception area is tidy, handle mail and deliveries, answer calls, and provide basic information in person or via email/phone, while maintaining records and supporting clerical tasks.

Qualifications

• Professional attitude and appearance.
• Good written and verbal communication skills.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Maintain registers at the reception (Attendance / Visitor log).
• Order front office supplies and keep inventory of stock.
• Arrange travel, accommodation and prepare vouchers (only if instructed).
• Professional attitude and appearance, Good written and verbal communication skills.
• To be resourceful and proactive when an issue arises.
• Multi-tasking and time management skills, with ability to priorities tasks.
• Update calendars and schedule meetings.
• Arrange travel and accommodation and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Job description

Role & responsibilities

• Greet and welcome guests as soon as they arrive at the office.


• Direct visitors to the appropriate person.


• Answer, screen, and forward incoming phone calls.


• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).


• Provide basic and accurate information in-person and via phone/email.


• Receive, sort, and distribute daily mail/deliveries.


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges,).


• Maintain registers at the reception (Attendance / Visitor log).


• Order front office supplies and keep inventory of stock.


• Arrange travel, accommodation and prepare vouchers (only if instructed).


• Professional attitude and appearance, Good written and verbal communication skills.


• To be resourceful and proactive when an issue arises.


• Multi-tasking and time management skills, with ability to priorities tasks.


• Update calendars and schedule meetings.


• Arrange travel and accommodation and prepare vouchers.


• Keep updated records of office expenses and costs.


• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.