Front Office Executive- Female

Trans Asia Integrate Services; Delhi; On-site; INR 250,000 - 390,000; Full time

Job summary

Trans Asia Integrate Services is seeking a receptionist to manage front-desk activities at our Delhi office. The role involves greeting guests, answering calls, handling mail, scheduling meetings, and providing essential administrative support to ensure smooth day-to-day operations.

The ideal candidate will maintain a professional reception area, coordinate with various teams, handle confidential information, and assist with routine clerical tasks as needed.

Responsibilities

• Greet and welcome guests, visitors, and clients in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls to the appropriate department or person.
• Handle visitor registration and maintain visitor records.
• Manage incoming and outgoing mail, courier, and deliveries.
• Schedule appointments and maintain meeting room calendars.
• Coordinate with employees regarding visitors and appointments.
• Respond to basic enquiries and provide accurate information to visitors and callers.
• Maintain the reception area in a clean, organized, and professional manner.
• Handle office supplies and coordinate with vendors when required.
• Assist with basic administrative and clerical tasks, including filing, data entry, photocopying, and document preparation.
• Maintain confidentiality of company and employee information.
• Coordinate with housekeeping, security, and other support teams as required.
• Support HR and administration teams with day-to-day office activities.
• Maintain records, registers, and other reception-related documentation.
• Handle any other front-office or administrative duties assigned by management.

Job description

Receptionist Roles & Responsibilities

A Receptionist is responsible for managing the front desk, welcoming visitors, handling calls, and providing administrative support to ensure smooth day-to-day office operations.

Key Responsibilities

• Greet and welcome guests, visitors, and clients in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls to the appropriate department or person.
• Handle visitor registration and maintain visitor records.
• Manage incoming and outgoing mail, courier, and deliveries.
• Schedule appointments and maintain meeting room calendars.
• Coordinate with employees regarding visitors and appointments.
• Respond to basic enquiries and provide accurate information to visitors and callers.
• Maintain the reception area in a clean, organized, and professional manner.
• Handle office supplies and coordinate with vendors when required.
• Assist with basic administrative and clerical tasks, including filing, data entry, photocopying, and document preparation.
• Maintain confidentiality of company and employee information.
• Coordinate with housekeeping, security, and other support teams as required.
• Support HR and administration teams with day-to-day office activities.
• Maintain records, registers, and other reception-related documentation.
• Handle any other front-office or administrative duties assigned by management.