Front Desk Receptionist

Anarock Property Consultants; Gurugram District; On-site; INR 201,000 - 312,000; Full time

Job summary

Anarock Property Consultants in Gurugram is seeking a proactive receptionist to join our front desk team. You will greet visitors, handle calls, and direct inquiries with a warm and professional demeanor.

You will also support administrative tasks, manage mail and deliveries, coordinate calendars, reserve meeting spaces, and help ensure smooth office operations in a fast-paced environment.

Qualifications

• Graduate with good communication and interpersonal skills.
• Prior front desk or receptionist experience preferred.
• Proficiency in Microsoft Office.
• Ability to multitask and manage time effectively.
• Maintain confidentiality and professional demeanor.

Responsibilities

• Greet and welcome visitors warmly.
• Answer calls, take messages, and redirect when needed.
• Manage inquiries and provide accurate information.
• Assist with data entry, filing, and document preparation.
• Handle mail and deliveries.
• Schedule appointments and manage calendars.
• Coordinate meeting room bookings and setups.
• Register visitors and enforce security protocols.
• Communicate with stakeholders professionally.
• Coordinate with departments to ensure smooth operations.

Skills

Interpersonal skills

Verbal and written communication

Microsoft Office

Multitasking

Attention to detail

Professional appearance

Education

Any graduate

Tools

Microsoft Office

Job description

Role & responsibilities

Reception Duties

• Greet and welcome visitors with a warm and friendly demeanor.
• Answer incoming calls, take messages, and redirect calls as necessary.
• Manage inquiries from visitors, clients, and employees, providing accurate information or directing them to the appropriate person or department.

Administrative Support

• Assist with various administrative tasks, including data entry, filing, and document preparation.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail and deliveries.

Appointment Scheduling

• Schedule appointments and meetings for staff members using electronic calendars or scheduling software.
• Coordinate meeting room reservations and ensure meeting spaces are set up and equipped with necessary materials.

Visitor Management

• Register visitors, issue visitor badges, and notify employees of visitor arrivals.
• Ensure visitors adhere to security protocols and escort them to designated areas as needed.

Communication

• Communicate effectively with internal and external stakeholders, providing courteous and professional assistance.
• Relay messages accurately and promptly to the appropriate individuals or departments.

Office Coordination

• Coordinate with other departments to facilitate smooth operations and address any facility-related issues.
• Collaborate with administrative staff to ensure seamless office procedures and workflows.

Miscellaneous Duties

• Perform other duties as assigned to support the overall functioning of the office and organization.

Invoicing Qualifications

• Any graduate
• Previous experience in a receptionist or front desk role preferred.
• Excellent interpersonal skills and a positive attitude.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks in a dynamic environment.
• Attention to detail and accuracy in handling administrative tasks.
• Professional appearance and demeaner.
• Ability to maintain confidentiality and exercise discretion.
• Flexibility to adapt to changing priorities and work schedules.