Front Desk Executive And Receptionist

Synergy Maritime; Mumbai; On-site; INR 240,000 - 360,000; Full time

Job summary

Synergy Maritime is seeking a receptionist/front desk executive to greet visitors and handle calls in a professional manner. You will coordinate with internal departments, assist with meeting scheduling, and support HR/Admin tasks with documentation and data entry.

The ideal candidate has 1–3 years of front desk experience, strong communication skills, and a courteous, organized approach to multitasking in a busy office environment.

Qualifications

• Graduate in any discipline.
• 1–3 years of receptionist/front desk experience.
• Freshers with excellent communication skills may be considered.
• Strong verbal and written communication skills.
• Good organizational and time-management abilities.
• Pleasant personality with customer service orientation.

Responsibilities

• Greet and welcome visitors, clients, and employees professionally.
• Guide visitors to the appropriate person or department.
• Answer, screen, and forward incoming calls promptly.
• Handle inquiries and provide accurate information.
• Take messages and ensure timely communication to concerned individuals.
• Manage courier and mail services.
• Assist with scheduling meetings and booking meeting rooms.
• Support HR/Admin with documentation, filing and data entry.
• Coordinate with internal departments for smooth operations.
• Maintain front desk area clean and presentable.
• Maintain a positive and courteous attitude; uphold confidentiality.

Skills

Verbal communication

Written communication

Organization

Time management

Customer service

Multitasking

Professional etiquette

Education

Graduate in any discipline

Job description

Key Responsibilities:

Front Desk & Visitor Management

• Greet and welcome visitors, clients, and employees professionally.
• Guide visitors to the appropriate person or department.

Call Handling

• Answer, screen, and forward incoming calls promptly.
• Handle inquiries and provide accurate information.
• Take messages and ensure timely communication to concerned individuals.

Administrative Support

• Manage incoming and outgoing courier and mail services.
• Assist with scheduling meetings and managing meeting room bookings.
• Support HR/Admin with documentation, filing, and basic data entry.

Office Coordination

• Coordinate with internal departments for smooth office operations.
• Ensure the front desk area is clean, presentable, and maintained at all times.

Professional Etiquette

• Maintain a positive and courteous attitude at all times.
• Uphold companys values and ensure confidentiality of information.

Preferred candidate profile

Education:

• Graduate in any discipline.

Experience:

• 1 - 3 years of experience as a receptionist, front office executive, or similar role.
• Fresher with excellent communication skills may also be considered.

Skills:

• Strong verbal and written communication skills.
• Good organizational and time-management abilities.
• Pleasant personality with customer service orientation.
• Ability to multitask and work under minimal supervision.