Front Office Executive

Randstad; Thiruvallur District; On-site; INR 201,000 - 312,000; Full time

Job summary

Randstad is seeking a proactive Front Desk/Receptionist to greet visitors, manage registrations, and coordinate meetings in a fast-paced corporate environment. You will handle calls, emails, and front-office inquiries, ensuring a professional and welcoming ambience.

The role requires strong communication, MS Office proficiency, and the ability to interact confidently with senior stakeholders and visitors. Your multitasking and organizational skills will support daily operations and service

Qualifications

• Graduate (or equivalent) with experience in reception/front office/administration
• Strong communication skills (spoken and written) and a customer-first approach
• Proficiency with MS Office (Outlook, Word, Excel) and comfort using office systems/tools
• Professional grooming and ability to interact confidently with senior stakeholders and visitors
• Good organisational skills, multitasking ability, and attention to detail

Responsibilities

• Greet and assist visitors; manage visitor registration, badges, and meeting coordination
• Handle incoming calls, emails, and general front-office enquiries; route requests to the right teams
• Maintain reception area standards (cleanliness, signage, ambience) and ensure a professional workplace experience
• Manage meeting room support (bookings support, coordination, basic setup coordination where applicable)
• Coordinate deliveries/couriers; maintain logs for inbound/outbound mail and packages
• Support basic administrative tasks (documents, data entry, reports, invoices tracking if applicable)
• Liaise with security, housekeeping, IT, and facilities for day-to-day workplace issues and service requests
• Maintain front office records, checklists, and standard operating procedures (SOPs)
• Follow safety, security, and customer service protocols; escalated incidents as required

Skills

Customer-first mindset

Strong communication

Organisational skills

Multitasking

Professional grooming

Education

Graduate or equivalent

Tools

MS Office (Outlook, Word, Excel)

Visitor management system

Meeting room booking tools

Job description

Role & responsibilities

• Greet and assist visitors; manage visitor registration, badges, and meeting coordination
• Handle incoming calls, emails, and general front-office enquiries; route requests to the right teams
• Maintain reception area standards (cleanliness, signage, ambience) and ensure a professional workplace experience
• Manage meeting room support (bookings support, coordination, basic setup coordination where applicable)
• Coordinate deliveries/couriers; maintain logs for inbound/outbound mail and packages
• Support basic administrative tasks (documents, data entry, reports, invoices tracking if applicable)
• Liaise with security, housekeeping, IT, and facilities for day-to-day workplace issues and service requests
• Maintain front office records, checklists, and standard operating procedures (SOPs)
• Follow safety, security, and customer service protocols; escalated incidents as required

Required qualifications:

• Graduate (or equivalent) with experience in reception/front office/administration
• Strong communication skills (spoken and written) and a customer-first approach
• Proficiency with MS Office (Outlook, Word, Excel) and comfort using office systems/tools
• Professional grooming and ability to interact confidently with senior stakeholders and visitors
• Good organisational skills, multitasking ability, and attention to detail

Preferred qualifications:

• Experience in corporate reception, hospitality services, or facilities/workplace environment
• Familiarity with visitor management systems and meeting room booking tools
• Basic understanding of service request coordination and vendor/service partner follow-up