Front Desk Receptionist

IRM Offshore & Marine Engineers; Ahmedabad District; On-site; INR 180,000 - 240,000; Full time

Job summary

IRM Offshore & Marine Engineers in Gujarat, India, seeks a proactive Receptionist/Administrative Clerk to greet visitors and direct them to the right person. You will manage front-desk operations, coordinate with security, and prepare welcome boards for clients and auditors.

In addition, you will handle calls, maintain visitor registers, manage couriers and meetings, assist HR/admin tasks, and support SAP-related activities. A tidy, communicative, and organized approach is essential.

Responsibilities

• Greet and welcome guests, clients, and visitors professionally and direct them to the concerned employee or department.
• Prepare and display customized welcome boards for visiting clients, delegates, auditors, and other important guests.
• Coordinate with security for visitor entry, maintain visitor records, notify concerned employees, and arrange safety kits for factory visits as required.
• Attend, screen, and transfer incoming calls and provide accurate general information by telephone, email, or in person.
• Maintain a clean, organized, and presentable reception area with necessary stationery, brochures, and visitor materials.
• Handle incoming and outgoing couriers, dispatch tracking, invoice verification, and related registers; ensure timely handover to respective staff on their desk.
• Coordinate meeting room readiness, refreshments, and hospitality arrangements for clients, guests, and internal meetings.
• Support HR and Administration in training coordination, including venue setup, stationery, and refreshments.
• Monitor front office supplies and inventory and coordinate replenishment with the Purchase Department and with Staff as and when needed.
• Prepare and maintain administrative reports, visitor registers, records, and basic data entry as directed by the Admin Manager.
• Assist the Admin Manager with authorized basic SAP-related work and supporting documentation.
• Provide logistical support for employee engagement activities, company events, official visits, and internal programs.
• Perform additional clerical, administrative, and coordination duties assigned by HR, the Admin Manager, or Management.

Job description

Role & responsibilities

• Greet and welcome guests, clients, and visitors professionally and direct them to the concerned employee or department.
• Prepare and display customized welcome boards for visiting clients, delegates, auditors, and other important guests.
• Coordinate with security for visitor entry, maintain visitor records, notify concerned employees, and arrange safety kits for factory visits as required.
• Attend, screen, and transfer incoming calls and provide accurate general information by telephone, email, or in person.
• Maintain a clean, organized, and presentable reception area with necessary stationery, brochures, and visitor materials.
• Handle incoming and outgoing couriers, dispatch tracking, invoice verification, and related registers; ensure timely handover to respective staff on their desk.
• Coordinate meeting room readiness, refreshments, and hospitality arrangements for clients, guests, and internal meetings.
• Support HR and Administration in training coordination, including venue setup, stationery, and refreshments.
• Monitor front office supplies and inventory and coordinate replenishment with the Purchase Department and with Staff as and when needed.
• Prepare and maintain administrative reports, visitor registers, records, and basic data entry as directed by the Admin Manager.
• Assist the Admin Manager with authorized basic SAP-related work and supporting documentation.
• Provide logistical support for employee engagement activities, company events, official visits, and internal programs.
• Perform additional clerical, administrative, and coordination duties assigned by HR, the Admin Manager, or Management.