Facility Management Executive

Marquardt; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Marquardt in Pune requires a facilities administrator to manage general administration, housekeeping, and guest services.

Look after technical asset management, ensure safety practices, and coordinate with vendors for maintenance, audits, and space planning. The role focuses on energy efficiency, compliance, and efficient office operations within a corporate environment.

Qualifications

• Experience in administering facilities or admin support in corporate environments.
• Familiarity with safety, compliance, and audit processes (ISO, fire safety).
• Ability to coordinate with vendors, manage budgets, and maintain records.

Responsibilities

• Lead housekeeping, canteen, guest, and employee transport operations.
• Oversee PM/breakdown protocols for HVAC, elevators, and electrical systems.
• Ensure environmental compliance, audits, and PCB norms adherence.

Skills

General Administration

Housekeeping

Canteen Management

Guest Management

Employee Transportation

Preventive Maintenance

BMS & Electrical Systems

Tools

Building Management System (BMS)

HVAC & Electrical Systems

DG Sets & UPS Monitoring

Job description

Role & responsibilities

1. General Administration Housekeeping Management, Canteen and Pantry Management, Guest Management, Employee Transportation.
2. Technical Asset Management:Lead preventive maintenance (PM) and breakdown protocols for all critical assets, including HVAC, elevators, and electrical systems. Oversee daily operation and monitoring of MEP systems, DG sets, UPS, and Building Management Systems (BMS).
3. Environmental Compliance & Statutory Audits:Ensure 100% adherence to legal requirements, including Annual Lift Inspections, Fire System Form-B Certificates, and Electrical licenses. Oversee STP operations with specific focus on Pollution Control Board (PCB) norms and environmental audits. Manage plumbing, carpentry, and water-related services, specifically focusing on STP/WTP management.
4. Implementing Safety & Security Protocols
5. Energy Efficiency & Infrastructure Upkeep: Drive sustainability initiatives, monitor energy consumption, and implement cost-saving measures. Maintain physical office structures, furniture, electronics, and site-wide access control systems.
6. Vendor & AMC Management:Coordinate with specialized service providers, manage contract renewals, and ensure strict SLA adherence.
7. Procurement & Finance and Helpdesk & Work Orders:Manage the PR/PO cycle, verify invoices against SLAs, and maintain administrative budget tracking.
8. Audit Support & Reports:Act as the primary lead for internal/external audits, including ISO, Energy Audits, and Fire Safety Inspections. Maintain detailed records, including equipment history cards, logbooks, daily checklists, and incident reports. Prepare and present daily/weekly/monthly technical and administrative MIS reports to management.
9. Business Continuity & Space Management:Assist in space planning, office seating allocations, and infrastructure relocation projects. Assistance in drafting and executing disaster recovery and emergency response plans for the facility.
10. Inventory Control:Track and audit technical spare parts, facility assets, and office supplies to ensure optimized inventory levels, Material inventory HK/Pantry/ Stationery, etc.