Assistant Manager - Facilities

Kamaths Ourtimes Ice Cream; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Kamaths Ourtimes Ice Cream is seeking a facilities manager to oversee daily operations of the office premises in a hygienic and safe environment. The role includes supervising housekeeping, security, pest control, and maintenance, while coordinating vendors, inspections, and documentation.

You will coordinate with internal teams for workplace needs, manage AMCs, and support office moves and infrastructure projects as required.

Responsibilities

• Manage day-to-day facility operations and ensure a clean, safe, hygienic and well maintained workplace.
• Manage facility-related vendors and service providers, including housekeeping, security, pest control, maintenance, pantry, waste management and other support services.
• Coordinate vendor onboarding, quotations, invoices, renewals and contract documentation.
• Conduct regular inspections of office premises, common areas, workspaces, washrooms, pantry and other facilities.
• Identify facility-related issues and ensure timely resolution.
• Coordinate with internal stakeholders to address workplace and infrastructure requirements.
• Maintain facility-related records, checklists, reports and documentation.
• Supervise housekeeping and pantry operations and monitor housekeeping staff, deployment, grooming and performance.
• Ensure adequate availability of housekeeping materials and consumables.
• Coordinate with security agencies and monitor security services at the facility.
• Ensure proper deployment of security personnel and adherence to security procedures.
• Coordinate preventive and corrective maintenance of electrical systems, HVAC, plumbing, civil works, lifts, safety equipment and other facility infrastructure.
• Liaise with service providers, technicians and contractors for AMCs, timely repairs and maintenance.
• Address employee facility-related concerns and ensure timely resolution.
• Coordinate office arrangements for meetings, events, employee engagement activities and management visits.
• Support office moves, seating arrangements, expansions, renovations and other infrastructure projects.

Job description

Role & responsibilities

• Manage day-to-day facility operations and ensure a clean, safe, hygienic and well maintained workplace.
• Manage facility-related vendors and service providers, including housekeeping, security, pest control, maintenance, pantry, waste management and other support services.
• Coordinate vendor onboarding, quotations, invoices, renewals and contract documentation.
• Conduct regular inspections of office premises, common areas, workspaces, washrooms, pantry and other facilities.
• Identify facility-related issues and ensure timely resolution.
• Coordinate with internal stakeholders to address workplace and infrastructure requirements.
• Maintain facility-related records, checklists, reports and documentation.
• Supervise housekeeping and pantry operations and monitor housekeeping staff, deployment, grooming and performance.
• Ensure adequate availability of housekeeping materials and consumables.
• Coordinate with security agencies and monitor security services at the facility.
• Ensure proper deployment of security personnel and adherence to security procedures.
• Coordinate preventive and corrective maintenance of electrical systems, HVAC, plumbing, civil works, lifts, safety equipment and other facility infrastructure.
• Liaise with service providers, technicians and contractors for AMCs, timely repairs and maintenance.
• Address employee facility-related concerns and ensure timely resolution.
• Coordinate office arrangements for meetings, events, employee engagement activities and management visits.
• Support office moves, seating arrangements, expansions, renovations and other infrastructure projects.