Admin- Manager

Punjab Jewels; Indore; On-site; INR 500,000 - 700,000; Full time

Job summary

Punjab Jewels is seeking a Facility Maintenance Coordinator in Indore, Madhya Pradesh. The role involves ensuring the smooth functioning of office infrastructure, managing vendor relationships, and overseeing compliance with safety regulations. Responsibilities include monitoring inventory, implementing access control mechanisms, and maintaining records of office assets. Applicants should have experience in facility management and a detailed understanding of compliance norms. The company promises a collaborative work environment with opportunities for growth.

Responsibilities

• Ensure upkeep of all office infrastructure, including electricals and plumbing.
• Manage contracts and relationships with third-party vendors.
• Monitor and manage inventory of office supplies.
• Implement access control systems and manage physical security.
• Ensure compliance with statutory norms and maintain documentation.
• Oversee fire safety systems and conduct drills.
• Efficiently manage workspace allocation and coordinate renovations.
• Prepare and manage administrative budgets.
• Maintain records of all office assets and conduct audits.
• Monitor utility bills to control wastage.

Job description

Facility Maintenance & Infrastructure Management

Ensure upkeep, repair, and smooth functioning of all office infrastructure, including electricals, plumbing, air-conditioning, lifts, workspaces, etc.

Manage contracts, relationships, and service levels of all third‑party vendors (security, housekeeping, pantry, pest control, printers, HVAC, etc.) including AMC (Annual Maintenance Contracts).

Office Supplies & Inventory Management

Monitor and manage inventory of office supplies and administrative materials; ensure timely procurement and avoid stock‑outs.

Oversee day‑to‑day housekeeping activities to maintain hygiene and cleanliness across all office areas, especially customer‑facing zones.

Security & Access Control

Implement and monitor access control systems; manage physical security; coordinate with security staff to ensure the safety of staff and property.

Handle all arrangements for staff or guest travel, accommodations, and logistics in a cost‑effective and smooth manner.

Compliance & Licenses

Ensure compliance with statutory norms (building license, fire safety, shop & establishment, waste disposal, etc.); maintain documentation and liaise with government agencies when needed.

Health, Safety & Fire Preparedness

Oversee fire safety systems, conduct drills, maintain safety equipment, and ensure the workplace adheres to health and safety regulations.

Space Planning & Seating Arrangements

Efficiently manage workspace allocation, ensure optimal utilization of available space, and coordinate any renovation or expansion.

Admin Budgeting & Cost Optimization

Prepare and manage administrative budgets; track expenses and explore ways to reduce administrative overheads without compromising service quality.

Asset Management

Maintain records of all office assets, including laptops, furniture, equipment, etc.; ensure tagging and periodic audits.

Utility Management

Monitor electricity, water, and other utility bills to control wastage, reduce downtime, and avoid penalties.

Oversee internal and external mail/courier systems, ensuring timely dispatch, receipt, and tracking of important documents.

Grooming & Uniform Oversight

Ensuring showroom staff adhere to grooming standards and uniform protocols, including proper wearing of brooches, name tags, and overall appearance as per company guidelines.