Officer - Assistant Manager (Facility Management)

Dastur; Kolkata District; On-site; INR 650,000 - 1,250,000; Full time

Job summary

Dastur is seeking a Facility Manager to oversee day-to-day office administration and facility operations in Kolkata. The role involves coordinating housekeeping, security, transportation, cafeteria and other support services, while ensuring smooth functioning of the office infrastructure.

You will manage vendors and AMCs, track service requests, maintain asset records, and oversee procurement of office supplies.

Qualifications

• Experience in facilities or office administration preferred.
• Proficient with MS Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of safety, health, and fire compliance basics.
• Ability to manage vendors and coordinate services.

Responsibilities

• Manage day-to-day office administration and facility operations.
• Coordinate housekeeping, security, transport, cafeteria and other services.
• Oversee vendors, AMCs, service providers and contractor performance.
• Monitor service requests and ensure timely resolution.
• Maintain records of assets, furniture, equipment and inventory.
• Coordinate procurement of office supplies and consumables.
• Ensure compliance with health, safety, fire, and statutory requirements.
• Support meetings, events and visitor management activities.

Skills

Facility operations

Vendor & contract management

Asset & inventory management

Workplace safety & compliance

Communication & stakeholder mgmt

Problem solving & organization

MS Office proficiency

Job description

Key Roles & Responsibilities:

• Manage day-to-day office administration and facility operations.
• Ensure smooth functioning and maintenance of office infrastructure, utilities, and workplace services.
• Coordinate housekeeping, security, transportation, cafeteria, and other support services.
• Manage vendors, service providers, annual maintenance contracts (AMCs), and contractor performance.
• Monitor facility-related service requests and ensure timely resolution.
• Maintain records of office assets, furniture, equipment, and inventory.
• Coordinate procurement and replenishment of office supplies and facility consumables.
• Conduct regular facility inspections and oversee preventive and corrective maintenance activities.
• Ensure compliance with health, safety, fire, and statutory requirements.
• Support emergency preparedness activities, safety audits, and fire drills.
• Coordinate office space planning, seating arrangements, and employee relocation activities.
• Review facility-related invoices, maintain documentation, and support budget tracking.
• Liaise with internal departments and external stakeholders to ensure seamless facility operations.
• Support administration of meetings, events, and visitor management activities.

Skills & Competencies:

• Facility Operations & Administration
• Vendor & Contract Management
• Asset & Inventory Management
• Workplace Safety & Compliance
• Communication & Stakeholder Management
• Problem Solving & Organizational Skills
• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook)