Sr. Executive/Ass. Manager- Facilities & Engineering

Navlakha Management Services; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Navlakha Management Services in Mumbai seeks a facilities manager to run day-to-day corporate office maintenance, ensuring uptime of HVAC, electrical, and safety systems. The role ensures SOPs, 52-week PPMs, and vendor coordination for timely upkeep and compliance. The position includes energy management, space planning, and audits, with a strong focus on safety and regulatory adherence.

Qualifications

• Manages building infrastructure maintenance and utilities.
• Implements preventive, predictive, and breakdown maintenance plans.
• Ensures compliance with safety and statutory norms.

Responsibilities

• Oversee day-to-day office infrastructure maintenance (HVAC, electrical, UPS, lifts, fire systems, DG sets, plumbing).
• Coordinate 52-week PPM schedules; work with vendors and engineering teams.
• Monitor BMS for minimal downtime and timely repairs; maintain maintenance logs.

Skills

HVAC

Electrical panels

UPS

Lifts

Fire safety

DG sets

BMS

PPM schedules

Vendor management

SOPs

Safety audits

AutoCAD

Tools

AutoCAD

Job description

Role & responsibilities

• Manage the day-to-day functioning of the corporate office infrastructure HVAC systems, electrical panels, UPS, lifts, fire-fighting systems, DG sets, plumbing, and other building utilities.
• Implement preventive, predictive, and breakdown maintenance schedules in coordination with engineering teams and vendors.
• Ensure minimal downtime through close monitoring of building management systems (BMS) and ensure timely repairs.
• Oversee maintenance of office furniture, fixtures, lighting, signage, and aesthetic upkeep of premises.
• Conduct periodic inspections of all technical installations and maintain maintenance logs for audit and compliance.

• Supervise housekeeping, pantry, cafeteria, pest control, and horticulture equipment's ensuring maintenance and safety standards to prevent any hazard during use for a pharmaceutical environment.
• Define and implement Standard Operating Procedures (SOPs) for equipment maintenance 52-week PPM schedule, electrical, mechanical and plumbing waste disposal,
• Coordinate daily facility checklists, cleanliness audits, and monthly service quality reviews of all electrical equipment.
• Liaise with cafeteria vendors for equipment maintenance, hygiene audits, and PPM schedules and breakdown maintenance.

• Ensure compliance with all relevant statutory norms under Shops and Establishment Act, Fire Safety Act, Environmental Regulations, Pollution Control norms, and local municipal requirements.
• Conduct and document safety audits, risk assessments, and mock drills in collaboration with HR and Safety teams.
• Maintain up-to-date fire systems, extinguishers, alarms, and emergency lighting.
• Promote a culture of safety by conducting awareness programs, signage placement, and training employees on emergency procedures.
• Ensure availability and inspection of first aid kits, evacuation maps, and safety signage across all office areas.

• Identify, evaluate, and onboard service providers for lifts, HVAC, STP, Electrical Panel, Transformer, DG set, UPS and battery bank maintenance, cafeteria equipment's.
• Define Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) for all Maintenance vendors.
• Monitor performance through regular reviews and ensure contract renewals, compliance documentation, and payment processing.
• Develop vendor evaluation scorecards and ensure periodic assessment to maintain service excellence.
• Ensure adherence to company procurement policy and coordinate with the purchase team for vendor empanelment and audits.

• Prepare and manage the annual OPEX and CAPEX budgets for the corporate office facility.
• Control operational expenditure and ensure optimization in utilities, manpower, and maintenance consumables.
• Monitor consumption trends of electricity, water, DG fuel, and other utilities, identifying and implementing cost-saving initiatives.
• Drive energy conservation and sustainability projects such as LED retrofitting, water recycling, paper reduction, and digitalization initiatives. Present monthly MIS reports on cost, consumption, maintenance, and improvement initiatives.

• Plan and execute space management activities, including seating layouts, workstation allocation, and internal relocations.
• Coordinate with architects and contractors for office fit-outs, interior refurbishments, or expansion projects.
• Maintain updated AutoCAD drawings, space utilization reports, and occupancy data.
• Ensure ergonomic standards in workplace design and furniture maintenance and life cycle assessment for replacement.