Facility Administrator

MediaTek; Bengaluru; On-site; INR 1,800,000 - 2,800,000; Full time

Job summary

MediaTek Bangalore is seeking a proactive Facilities Management Specialist to oversee daily operations, administration, and FM initiatives for the office across multiple buildings. The role requires 10+ years in facilities management, strong vendor coordination, and robust knowledge of electrical, mechanical, and safety standards to ensure compliant, cost-efficient operations for the engineering campus.

You will liaise with cross-functional teams, manage budgets, and drive improvements in space

Qualifications

• Bachelor’s degree in FM or engineering and 10+ years of facility management experience.
• Experience managing office operations across multiple buildings.
• Strong knowledge of electrical, mechanical, UPS, safety, and regulatory standards.

Responsibilities

• Oversee day-to-day office operations and administration for the Bengaluru site.
• Drive facility management initiatives, renew contracts, and optimize costs.
• Coordinate with vendors, contractors, and internal teams for maintenance and repairs.
• Manage safety, compliance, and records; ensure regulatory adherence.
• Lead cross-functional teams and communicate updates to leadership.
• Provide consultative business support for facility-related improvements.

Skills

Facilities management

Vendor management

Cross-functional leadership

Negotiation

Communication skills

Problem solving

Education

Bachelor's degree in Facility Management

Job description

MediaTek Bangalore is seeking a proactive, detail-oriented, and technically proficient Facilities Management Specialist to oversee the daily operations, facility management services, and administration functions of our office at Bangalore. This crucial role ensures the smooth functioning of our facilities, directly supporting our engineering and operational needs. The ideal candidate will possess a strong operational background in building infrastructure systems, exceptional communication skills, and a consultative approach to business problem-solving, capable of coordinating effectively with cross‑functional teams and external vendors.

Main Requirements and Qualifications

• Experience: 8 to 10 Years
• Overall Office Operations & Administration: Oversee the day‑to‑day operations and administration functions for the MediaTek Bangalore office located in 4 different buildings, including office management, travel, transport, hospitality (hotel/cafeteria), F&B services, visa processing, event management, and handling VIP visits.
• Facility Management Initiatives: Support and drive business‑wide Facility Management (FM) initiatives, including contract renewals, cost‑reduction strategies, and comprehensive contract management plans.
• Technical Skills: Oversee the day‑to‑day operational management of Electrical and Maintenance services, coordinating preventive maintenance and troubleshooting activities with vendors and contractors.
• Real Estate Projects: Coordinate with stakeholders on understanding growth requirements, plan and execute start‑to‑end new office/refurbishment projects as per requirement.
• Shipments and SEZ Requirements: Strong Experience in coordinating and liaising with BU, Customs, Shipment vendors and SEZ officials on international and domestic shipments as per requirement.
• Inventory & Cost Optimization: Manage the inventory of all consumables, analyze consumption trends, and implement strategies to optimize costs.
• Compliance & Safety: Ensure continuous adherence to local statutory requirements, safety, quality, and regulatory standards. Maintain accurate records of facility operations, repairs, and maintenance schedules.
• Vendor Management: Source, negotiate, manage vendor contracts for maintenance, repairs, facility upgrades, and all related services.
• Leadership & Cross‑functional Coordination: Display strong leadership qualities, effectively coordinate with cross‑functional teams on strategic initiatives, and interact with the leadership team, providing concise updates and recommendations.
• Independent Analysis & Problem Solving: Independently analyze operational issues, identify root causes, and implement effective solutions. Demonstrate initiative in handling complex challenges without direct supervision.
• Consultative Business Support: Act as a consultant to business units, advising on facility‑related improvements and operational efficiencies. Anticipate business needs and proactively recommend operational enhancements.
• Required Skills & Experience:
• Bachelor’s degree in Facility Management, Engineering, or a related field, along with 10+ years of equivalent experience in a facility management role.
• Proven knowledge and experience with Labs, Mechanical, electrical panels, UPS systems, and emergency power solutions.
• Solid understanding of civil works and experience overseeing renovations or modifications of office spaces.
• Excellent communication, negotiation, and interpersonal skills, with the ability to interact effectively with leadership, cross‑functional teams, and external vendors.