Executive – Facilities & Site Operations

Crossbow Labs LLP; Bengaluru; On-site; INR 500,000 - 700,000; Full time

Benefits offered by this job

Competitive salary and benefits

Medical Insurance

Parental Support - Maternity cover

Retirement Benefits - PF Contribution

Opportunities for professional growth

Collaborative and inclusive work environment

Job summary

A leading facilities management company is hiring an Executive to handle site operations and travel management in Bangalore, India. The role includes supporting daily facilities operations, managing corporate travel arrangements, and ensuring compliance with company policies. The ideal candidate holds a Bachelor's degree and has strong coordination, organizational skills, and experience in vendor management. The position offers a competitive salary, medical insurance, and opportunities for professional growth.

Qualifications

• Experience in handling corporate travel bookings, including flights and hotels.
• Familiarity with vendor coordination and cost optimization in travel management.
• Attention to detail in managing itineraries and travel documentation.

Responsibilities

• Support daily facilities operations including maintenance and security.
• Manage end-to-end travel arrangements for employees.
• Coordinate with vendors to ensure timely and quality service delivery.
• Maintain inventory of office supplies and facility-related stock.

Skills

Strong coordination and organisational skills

Basic understanding of vendor management and procurement processes

Proficiency in MS Office (Excel, Word, PowerPoint)

Good communication and stakeholder handling skills

Ability to manage multiple tasks and meet deadlines

Education

Bachelor’s degree in Business Administration, Commerce, or a related field

Tools

Travel booking tools/portals

Job description

Executive – Facilities & Site Operations

Bangalore South, India | Posted on 04/15/2026

Responsibilities

• Support daily facilities operations including maintenance, housekeeping, security, and office services
• Coordinate with vendors and service providers to ensure timely and quality service delivery
• Responsible for procurement activities including RFQs, vendor coordination, and documentation
• Maintain inventory of office supplies, pantry items, and facility-related stock
• Support invoice verification, expense tracking, and coordination with the Finance team
• Ensure compliance with company policies, safety standards, and regulatory requirements
• Maintain records, trackers, and documentation for operations, vendors, and assets
• Assist in workplace readiness including seating, space utilization, and employee support
• Coordinate visitor management, reception activities, and workplace logistics
• Support planning and execution of internal events, meetings, and employee engagement activities
• Act as a point of contact for basic IT asset coordination as per defined processes
• Respond to operational issues and escalate concerns in a timely manner

Travel & Accommodation Management

• Manage end-to-end travel arrangements including flight, train, and cab bookings
• Coordinate hotel accommodations for employees and guests
• Liaise with travel vendors and agencies for cost-effective bookings
• Maintain travel records, approvals, and expense documentation
• Ensure adherence to company travel policies and budgets

Requirements

Key Skills

• Strong coordination and organisational skills
• Basic understanding of vendor management and procurement processes
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Good communication and stakeholder handling skills
• Ability to manage multiple tasks and meet deadlines

Travel Desk Skills

• Experience in handling corporate travel bookings (flights, hotels, local transport)
• Familiarity with travel booking tools/portals and vendor coordination
• Understanding of travel policies, cost optimization, and approvals
• Strong planning and scheduling capabilities
• Attention to detail in managing itineraries and travel documentation

Education

Bachelor’s degree in Business Administration, Commerce, or a related field

Key Success Factors

• High ownership and proactive approach
• Attention to detail and reliability
• Ability to work in a fast-paced environment
• Team player with a service-oriented mindset

• Competitive salary and benefits
• Medical Insurance
• Parental Support - Maternity cover
• Retirement Benefits - PF Contribution
• Opportunities for professional growth
• Collaborative and inclusive work environment