Export Officer – Logistics

Cygnet Global Resources; Maddur; On-site; INR 300,000 - 420,000; Full time

Job summary

Cygnet Global Resources is seeking a Logistics Support role in Maddur, Karnataka to assist the Logistics Manager in export/import activities, documentation, compliance, and coordination across departments.

You will handle administrative tasks, prepare SB/checklists, coordinate with CHA and freight forwarders, and help optimize costs while maintaining accurate MIS reporting. Strong MS Office skills and communication are essential.

Qualifications

• Bachelor’s degree in any discipline, preferably Logistics.
• Diploma in Export-Import Management is an added advantage.
• Strategic and analytical thinking skills.
• Strong ability to identify weaknesses in processes and organizational structures.
• Good problem-solving and analytical skills.
• Excellent written and verbal communication skills.
• Good presentation skills and proficiency in MS Word, Excel, and PowerPoint.

Responsibilities

• Support Logistics Manager and executives in managing export/import activities.
• Assist in daily operational and administrative tasks for logistics.
• Coordinate with production, planning and warehouse teams to ensure timely shipments.
• Prepare documentation for bag export shipments and liaise with CHA and freight forwarders.
• Maintain SB filing with HS codes and tariff; follow up on E-FCR and export registers.
• Prepare cost sheets for export certificates and support the team.
• Maintain vendor bill registers and assist Finance with payments.

Skills

Analytical thinking

Problem-solving

Presentation skills

Communication

MS Office proficiency

Education

Bachelor’s degree in any discipline (preferably Logistics)

Diploma in Export-Import Management

Tools

MS Word

Excel

PowerPoint

Job description

To support the Logistics Manager and thelogistics executives/supervisors in effectively managing export and importactivities of the company, ensuring timely shipments, accurate documentation,compliance, coordination, and smooth logistics operations.

Key Responsibilities

• Learn to identify and applyimportant strategies and business processes related to logistics and exports.
• Support the management teamwith daily operational and administrative tasks.
• Understand the daily processesof different departments and coordinate closely with relevant stakeholders.
• Provide administrative supportto the Logistics function.
• Understand and perform assignedduties and responsibilities effectively.
• Participate in the company’sstrategic planning and execution.
• Assist the managerinperformance evaluation, report preparation, data analysis, and MIS reporting.
• Research and recommend ways toreduce logistics costs and improve profitability.
• Prepare presentations andsupport management meetings and MIS activities.

Key Tasks

• Suggest improvements inlogistics processes and backend support for assigned export activities.
• Coordinate closely withProduction, Planning, and Warehouse teams to ensure goods are available forshipment on time, including bag loading, factory stuffing, and CFS movement.
• Prepare complete documentationfor bag export shipments; follow up with the CHA for Shipping Bill (SB)checklist and filing, and coordinate with the freight forwarder for ShippingInstructions (SI) and Form 13 for each container.
• Cross-check the Shipping Billchecklist for all bag export shipments and ensure proper SB filing with theappropriate HS code and tariff. Follow up on E-FCR and maintain exportregisters.
• Coordinate export containerloading, including 7-point inspection, RFID sealing, photographs, trailer-outformalities, and provide timely updates to the reporting manager and departmentHOD.
• Prepare cost sheets forpreferential certificates for export shipments to specific destinations tofacilitate applicable duty exemption benefits, and support the concerned teammember.
• Maintain a register of allvendor bills, submit bills to Finance for accounting and payment processing,and follow up on payment status.

Related Behaviors / Skills

• Basic knowledge of managementexecution or a similar field.
• Good working knowledge of MSOffice and other common computer applications.
• Strong verbal and writtenpresentation skills.
• Effective communication andcomputational skills.
• Diligence, integrity, andwillingness to acknowledge and correct mistakes.

Qualification& Functional Skills

• Bachelor’s degree in anydiscipline, preferably Logistics, or a final-year student.
• Diploma in Export-ImportManagement is an added advantage.
• Strategic and analyticalthinking skills.
• Strong ability to identifyweaknesses in processes and organizational structures.
• Good problem-solving andanalytical skills.
• Excellent written and verbalcommunication skills.
• Good presentation skills andproficiency in MS Word, Excel, and PowerPoint.
• Confidence and ability tocontribute to and support organizational change.

Establish systems and routines tocontinuously improve the logistics process.

• Promote positive changes andprocess improvements.
• Develop a problem-solvingculture.
• Empower and support teammates.
• Optimize the supply chain andvalue chain.