Export Documentation Officer

Bharat Kumar & Co.; Kolkata District; On-site; INR 450,000 - 600,000; Full time

Job summary

Bharat Kumar & Co. in Kolkata is seeking a detail-oriented Export Documentation Specialist to manage end-to-end export paperwork and ensure timely clearance. You will coordinate with freight forwarders, customs, and internal teams to maintain accurate records and smooth shipment processing.

The ideal candidate should have experience in export documentation and a strong understanding of export-import procedures, with meticulous attention to accuracy and deadlines.

Qualifications

• Graduate in any discipline; specialization in International Business, Commerce, Logistics, or Supply Chain is preferred.
• 13 years of experience in export documentation/logistics is preferred; freshers with relevant knowledge may also apply.
• Good understanding of export-import procedures and documentation.
• Strong attention to detail and accuracy.

Responsibilities

• Prepare and verify export documents such as Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin, and Bill of Lading.
• Coordinate with freight forwarders, customs agents, shipping lines, and transporters for shipment processing.
• Ensure all export documentation is accurate, complete, and submitted within deadlines.
• Coordinate with internal teams for order processing, dispatch, and shipment documentation.
• Track shipments and provide timely status updates to concerned teams and customers.
• Verify shipping and commercial documents before submission to customs, banks, or other authorities.
• Follow up on pending documents, approvals, customs clearance, and shipment requirements.
• Maintain proper physical and digital records of export orders and shipment documents.
• Identify and resolve documentation discrepancies in coordination with relevant stakeholders.
• Prepare and maintain shipment reports, export records, and documentation trackers.

Skills

Attention to detail

Export documentation

Coordination

Record keeping

Education

Graduation in any discipline (International Business/Commerce/Logistics preferred)

Job description

Key Responsibilities

• Prepare and verify export documents such as Commercial Invoice, Packing List, Shipping Bill, Certificate of Origin, and Bill of Lading. Coordinate with freight forwarders, customs agents, shipping lines, and transporters for shipment processing.
• Ensure all export documentation is accurate, complete, and submitted within deadlines.
• Coordinate with internal teams for order processing, dispatch, and shipment documentation.
• Track shipments and provide timely status updates to the concerned teams and customers.
• Verify shipping and commercial documents before submission to customs, banks, or other authorities.
• Follow up on pending documents, approvals, customs clearance, and shipment requirements.
• Maintain proper physical and digital records of export orders and shipment documents.
• Identify and resolve documentation discrepancies in coordination with relevant stakeholders.
• Prepare and maintain shipment reports, export records, and documentation trackers.

Candidate Profile

• Graduate in any discipline; specialization in International Business, Commerce, Logistics, or Supply Chain is preferred.
• 13 years of experience in export documentation/logistics is preferred; freshers with relevant knowledge may also apply.
• Good understanding of export-import procedures and documentation.
• Strong attention to detail and accuracy.