Import And Export Executive

Z Ventures; Vadodara; On-site; INR 350,000 - 600,000; Full time

Job summary

Z Ventures in Vadodara is seeking a hands-on Logistics Coordinator to manage end-to-end import and export shipments, from booking to delivery. You will prepare freight documents, coordinate with lines and agents, and ensure compliance with regulations.

The role emphasizes accuracy, timely communication with customers, and strong data maintenance in ERP systems, with opportunities to optimize workflows and build relationships with carriers.

Qualifications

• Bachelor's degree in Commerce, Logistics, or related field.
• 1–5 years of import/export operations experience.
• Knowledge of Incoterms, customs regulations, and international shipping procedures.

Responsibilities

• Manage import and export shipments from booking to final delivery.
• Prepare and process shipping documents (invoices, packing lists, BL, AWB, CO, Shipping Bill, DO).
• Coordinate with carriers, freight forwarders, and customs agents.
• Ensure compliance with international trade regulations and company policies.
• Track shipments and provide status updates to customers.
• Handle customs clearance documentation and follow up on requirements.
• Maintain shipment records and update ERP/logistics systems.
• Verify freight invoices and ensure accurate billing.
• Respond to customer inquiries regarding schedules and delivery.
• Build relationships with clients and partners.

Skills

Import/Export Documentation

Communication & Coordination

Negotiation & Follow-up

Attention to detail

Customer service

Education

Bachelor's degree in Commerce/Logistics/SC Management/related

Tools

MS Office

ERP software

Job description

Role & responsibilities

• Manage import and export shipments from booking to final delivery.
• Prepare, verify, and process shipping documents such as:
• Commercial Invoice
• Packing List
• Bill of Lading (BL)
• Airway Bill (AWB)
• Certificate of Origin
• Shipping Bill
• Delivery Orders
• Coordinate with shipping lines, airlines, freight forwarders, transporters, and customs agents.
• Ensure compliance with international trade regulations, customs procedures, and company policies.
• Track cargo movements and provide shipment status updates to customers.
• Handle customs clearance documentation and follow up on customs-related requirements.
• Monitor shipment schedules and resolve operational issues or delays.
• Prepare freight quotations and coordinate with overseas agents for rates and shipment arrangements.
• Maintain shipment records and update data in logistics/ERP systems.
• Verify freight invoices and ensure accurate billing to clients.
• Respond to customer inquiries regarding shipment schedules, documentation, and delivery status.
• Build and maintain strong relationships with clients, carriers, and business partners.

Required Qualifications

• Bachelor's degree in Commerce, Logistics, Supply Chain Management, Business Administration, or related field.
• 1-5 years of experience in import/export operations, freight forwarding, or shipping industry.
• Knowledge of Incoterms, customs regulations, and international shipping procedures.
• Familiarity with sea freight, air freight, and multimodal transportation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with logistics, shipping, or ERP software is preferred.

Required Skills

• Strong knowledge of import and export documentation.
• Excellent communication and coordination skills.
• Ability to work under pressure and meet shipment deadlines.
• Problem-solving and analytical capabilities.Attention to detail and accuracy in documentation.
• Customer service orientation.
• Good negotiation and follow-up skills.

Preferred candidate profile

• Immediate joinee required