Export Documentation Officer

Vaighai Chemical Industries Limited; Madurai District; In loco; INR 350.000 - 550.000; Tempo pieno

Descrizione del lavoro

Vaighai Chemical Industries Limited seeks an Export Documentation professional to manage invoices, packing lists, LC documents and origin certificates, ensuring regulatory and customer compliance. You will coordinate with CHA, banks, forwarders, and the EIA to ensure smooth shipment processing.

Ideal candidates have 2–5 years in export operations, strong MS Excel/Office skills, and knowledge of shipping procedures.

Competenze

• Experience in export documentation and international trade compliance.
• Proficient with MS Excel and MS Office.
• Knowledge of shipping procedures and LC/bill of lading processes.

Mansioni

• Prepare and file Commercial Invoices and Packing Lists.
• Review export documentation requirements with CHA before filing.
• Prepare and submit Shipping Instructions (SI).
• Verify and review Bill of Lading drafts.
• Coordinate PQ and Fumigation documents for exports.
• Prepare export documentation per customer and country rules.
• Submit L/C documents to banks per terms and conditions.
• Prepare Certificates of Origin under AIFTA and APTA via EIA.
• Obtain ocean freight quotes and share with traders.
• Coordinate with customers, forwarders, CHA, banks, EIA, and others.

Conoscenze

Export documentation

Shipping procedures

International trade regulations

MS Excel

MS Office

Formazione

Any Degree / B.Com / BBA / MBA International Business / Logistics / Supply Chain

Strumenti

MS Excel

MS Office

Descrizione del lavoro

Role & responsibilities

1. Prepare and file Commercial Invoices and Packing Lists.

2. Review and confirm export documentation requirements with the Customs House Agent (CHA) before customs filing.

3. Prepare and submit Shipping Instructions (SI).

4. Verify and review Bill of Lading (B/L) drafts.

5. Coordinate and verify Plant Quarantine (PQ) and Fumigation documents.

6. Prepare complete export documentation as per customer requirements and country-wise regulations.

7. Prepare, verify, and submit Letter of Credit (L/C) documents to the bank as per L/C terms and conditions.

8. Prepare preferential Certificates of Origin under AIFTA and APTA, as per customer requirements and importing-country regulations, through the Export Inspection Agency (EIA).

9. Obtain ocean freight quotations from freight forwarders and share them with the concerned trader.

10. Prepare and coordinate Bill of Lading (B/L) surrender letter requests.

11. Arrange booking and dispatch of original export documents through DHL and FedEx courier.

12. Coordinate with customers, freight forwarders, CHA, banks, EIA, and other stakeholders for smooth export documentation and shipment processing.

13. Maintain proper records of all export documents and ensure timely submission and dispatch.

Preferred candidate profile

Qualification & Experience

• Any Degree / B.Com / BBA / MBA International Business / Logistics / Supply Chain preferred.
• Knowledge of Export Documentation, Shipping Procedures, and International Trade Regulations.
• Good knowledge of MS Excel and MS Office.

Experience:

• 2 - 5 years of experience in Export Documentation / Export Operations / Logistics.
• Experience in preparing Commercial Invoices, Packing Lists, Shipping Instructions, Bill of Lading, L/C documents, Certificates of Origin, PQ and Fumigation documents

Mobile: [phone]

Email: [e-mail]

Company: Vaighai Chemical Industries Limited

Work Location: 39(B) Anna Nagar, Madurai 625 020

Company Website: https://vaighai.com/

Profile: https://www.instagram.com/reel/C0NvKdpvEBI/?igsh=c3B0Y29sd3p4ZWl1