Export Documentation Executive - Female candidates only

AGT Foods India; Mumbai; On-site; INR 420,000 - 640,000; Full time

Job summary

AGT Foods India Pvt. Ltd. is seeking an Export Documentation Executive to own post-order shipping documentation, LC/CAD/TT bank presentations, and regulatory compliance.

You will coordinate with CHAs, freight forwarders, and buyers to ensure zero-defect documents under LC terms, while maintaining meticulous records for audits. The role requires 3–6 years in export documentation, strong MS Excel skills, and familiarity with INCOTERMS and DGFT portals.

Qualifications

• Graduate in Commerce or related field required.
• Experience in export documentation, LC handling, and trade finance processes preferred.
• Knowledge of INCOTERMS, UCP 600, ICEGATE/e-BRC tracking, and DGFT portals desirable.

Responsibilities

• Prepare complete export document sets with zero defects (Invoices, Packing Lists, Bills of Lading, COOs, phytosanitary certificates, etc.).
• Coordinate bank presentations under LC / CAD / TT and ensure timely negotiations.
• Liaise with CHAs, freight forwarders, and carriers for filing Shipping Bills and VGM.
• Ensure regulatory, quarantine, and destination compliance and maintain document archives.
• Maintain real‑time shipment trackers and coordinate cross‑functional teams for smooth handovers.

Skills

Export documentation

MS Excel

Communication skills

INCOTERMS

LC/UCP 600 knowledge

DGFT portals

ERP systems (Dynamics)

Education

B.Com / Bachelor's degree in Commerce

BBA or Foreign Trade related degree

Export-Import management diploma/degree

Tools

Advanced MS Excel (VLOOKUP, Pivot Tables)

Microsoft Dynamics / D365

Job description

Job Title: Export Documentation Executive - Female candidates only

Location: Bhandup, Mumbai (400078)

Department: Export Operations

Reporting To: Head of Export Department

Employment Type: Full-Time

Gender: Female Candidate Only

Office Timings:

• Monday to Friday: 09:30 HRS to 18:30 HRS
• 1st, 3rd, and 5th (if any) Saturdays: 09:30 HRS to 13:30 HRS

About the Organisatio

AGT Foods India Pvt. Ltd. is the Indian operational subsidiary of AGT Food and Ingredients Inc., a global leader in value-added agricultural processing, export-import, and origination of pulses, grains, staple food commodities, and food ingredients. Headquartered in Mumbai, AGT Foods India manages cross-border trade transactions, high-volume shipping lines, multimodal freight execution, and extensive domestic and international commercial supply networks.

Role Overview

AGT Foods India is seeking a detail-oriented, systematic Export Documentation Executive to take full ownership of post-order shipping documentation, customs clearance coordination, trade compliance, and bank document presentations.

This role manages documentation accuracy across high-volume containerized agricultural commodity exports, ensuring zero discrepancy under Letters of Credit (LC), bank realization cycles, and phytosanitary regulatory guidelines.

Key Responsibilities

1. End-to-End Export Documentation Preparation

• Draft, review, and finalize complete, zero-defect export document sets:
• Commercial Invoices & Detailed Packing Lists
• Bills of Lading (draft verification, clause checking, final BL issuance)
• Certificates of Origin (Non-Preferential, Preferential / COO from Trade Agencies)
• Phytosanitary Certificates & Fumigation Certificates
• Certificates of Analysis / Quality, Weight & Inspection Certificates
• Shipment Advices and Insurance Declarations
• Ensure strict adherence to contractual terms, purchase orders, and sales confirmations.

2. Trade Finance & Bank Presentation (LC / CAD / TT)

• Scrutinize incoming Letters of Credit (LC) under UCP 600 rules; identify clauses requiring amendment before cargo stuffing.
• Prepare bank presentation cover letters and deliver clean original document sets to negotiating banks under strict presentation deadlines.
• Follow up on document negotiation, acceptance, and payment realization under Cash Against Documents (CAD), Documents Against Acceptance (DA), and TT remittance terms.
• Coordinate with internal finance and accounting desks to reconcile Bank Realization Certificates (e-BRC / IRM) and resolve bank discrepancy notices.

3. Customs, Port & Shipping Line Coordination

• Liaise with Custom House Agents (CHAs), freight forwarders, and ocean carriers to ensure timely filing of Shipping Bills, container stuffing sheets, and VGM (Verified Gross Mass).
• Review draft Shipping Bills, verify correct HS code classification, duty drawbacks, RoDTEP/MEIS claims, and Lut/GST invoicing declarations.
• Coordinate container tracking, sailing confirmation, and timely dispatch of original negotiable document sets via international couriers to overseas buyers or destination banks.

4. Regulatory, Quarantine & Destination Compliance

• Liaise with plant quality/inspection teams and Plant Quarantine / PPQ offices for phytosanitary applications and approvals.
• Manage destination‑specific pre‑shipment filings, cargo declarations, and electronic portal submissions (e.g., CargoX / ACID filings for Middle East/Egypt, Saber, or relevant trade portals).
• Maintain complete document archives, digital audit trails, and physical records for internal quality compliance and statutory audits.

5. Cross-Functional Coordination & Tracker Maintenance

• Maintain real‑time daily shipment MIS trackers and status reports in MS Excel covering pipeline stages from booking to payment realization.
• Coordinate with internal procurement, warehousing, sales desks, and accounts to ensure seamless container handovers and timely customer updates.

Candidate Profile & Qualifications

• Education: Graduate in Commerce (B.Com), Business Administration (BBA), Foreign Trade, International Logistics, or related field. A Diploma/Degree in Export-Import Management is preferred.
• Experience: 3 to 6 years of hands‑on export documentation experience, preferably in agricultural commodities, food ingredients, FMCG, or bulk/containerized manufacturing export firms.
• Core Technical Competencies:
  • In-depth understanding of export document preparation and INCOTERMS
  • Working knowledge of UCP 600 guidelines and LC document scrutiny.
  • Familiarity with customs export procedures, ICEGATE / e-BRC tracking, and DGFT portals.
• Software Skills: Proficiency in Advanced MS Excel (VLOOKUP, Pivot Tables, conditional formulas) and enterprise ERP systems (Microsoft Dynamics and D365 preferred)
• Communication Skills: Clear and professional written and spoken English for direct coordination with international shipping lines, banks, and buyers.