Export Documentation Executive

Hindusthan Exim; Piplaj; Presencial; INR 350.000 - 550.000; Jornada completa

Descripción de la vacante

Hindusthan Exim in India is looking for an Export Documentation Specialist to manage pre-shipment and post-shipment documentation, coordinate with shipping lines and banks, and ensure compliance with DGFT and EXIM policies.

You will work with production, warehouses, and logistics partners to track shipments, maintain records, and prepare reports on dispatch and payments.

Responsabilidades

• Prepare and verify commercial invoices, packing lists, certificates of origin, and related export papers.
• Coordinate booking, container planning, and shipping instructions with shipping lines and freight forwarders.
• Verify and approve drafts for Bills of Lading and shipping bills.
• Prepare and submit post-shipment documents to banks for negotiation under Letters of Credit (LC) or collection.
• Manage export incentive and compliance documentation (such as e-BRC, RoDTEP, or duty drawback claims).
• Liaise with CHAs and customs officials to ensure seamless customs clearance and regulatory compliance (DGFT, EXIM policies).
• Coordinate with production, warehouse, and dispatch teams to align factory stuffing and loading schedules.
• Track active shipments and update internal teams and international buyers on transit statuses.
• Maintain systematic digital and physical archives of all export orders, shipping bills, and statutory records for audits.
• Prepare regular reports on dispatch trackers, outstanding payments, and shipment discrepancies.

Descripción del empleo

Role & responsibilities

• Pre-Shipment Documentation:
  • Prepare and verify Commercial Invoices, Packing Lists, Certificates of Origin, Insurance Certificates, and related export papers.
  • Coordinate booking, container planning, and shipping instructions with shipping lines and freight forwarders.
  • Verify and approve drafts for Bills of Lading (B/L) and shipping bills.
• Post-Shipment & Bank Documentation:
  • Prepare and submit post-shipment documents to banks for negotiation under Letters of Credit (LC) or collection.
  • Manage export incentive and compliance documentation (such as e-BRC, RoDTEP, or duty drawback claims).
• Coordination & Compliance:
  • Liaise with CHAs and customs officials to ensure seamless customs clearance and regulatory compliance (DGFT, EXIM policies).
  • Coordinate with production, warehouse, and dispatch teams to align factory stuffing and loading schedules.
  • Track active shipments and update internal teams and international buyers on transit statuses.
• Record Keeping & Reporting:
  • Maintain systematic digital and physical archives of all export orders, shipping bills, and statutory records for audits.
  • Prepare regular reports on dispatch trackers, outstanding payments, and shipment discrepancies.

Preferred candidate profile

Perks and benefits