Export Documentation Manager

SP Yarns; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Competitive CTC with incentives

Cross-functional exposure

Job summary

SP Yarns is seeking an Export Logistics Manager/Senior Executive to manage end-to-end sea export shipments from documentation to post-shipment banking. You will coordinate with freight forwarders, CHA agents, and banks to ensure timely, compliant shipments and LC handling.

The role requires hands-on experience with export docs, LC transactions, and knowledge of ICEGATE, RBI/DGFT regulations, and INCOTERMS 2020. Strong coordination across teams and attention to compliance are essential.

Qualifications

• Bachelor's degree in Commerce, Business Administration, Logistics, or related field.
• 2–6 years of direct experience in export logistics / freight forwarding / international trade documentation.
• Hands-on experience with sea freight exports (FCL / LCL).
• Strong knowledge of export documentation: Shipping Bill, B/L, Commercial Invoice, Packing List, COO, Phytosanitary Certificate (as applicable).
• Working knowledge of LC scrutiny, compliance, and negotiation.
• Familiarity with ICEGATE, EDPMS, RBI / DGFT regulations.
• Good understanding of INCOTERMS 2020 (EXW, FOB, CFR, CIF, DDP).
• Proficiency in MS Office; ERP / trade management software is a plus.

Responsibilities

• Plan and execute FCL / LCL sea export shipments across designated trade lanes.
• Coordinate with freight forwarders, shipping lines, and CHA agents for bookings, container allocation, and vessel scheduling.
• Monitor container movement from stuffing to vessel departure and provide timely updates to stakeholders.
• Handle 50+ TEU / month (volume as applicable to role level).
• Prepare and verify pre-shipment documents: Commercial Invoice, Packing List, Shipping Bill, ARE-1 / ARE-3, SDF / GR forms.
• Coordinate with CHA for Shipping Bill filing on ICEGATE; resolve customs queries and amendments.
• Issue and manage Bills of Lading (B/L) Original, Surrender, Switch, and Telex Release.
• Prepare Bank Covering Letters and submit complete post-shipment document sets to the bank within stipulated timelines.
• Maintain document registers and ensure 100% compliance with DGFT / RBI export regulations.
• Scrutinise LC terms; liaise with buyer/issuing bank for amendments.
• Prepare LC-compliant document sets (Sight / Usance / Standby) per UCPDC 600.
• Coordinate with negotiating bank for LC negotiation, bill discounting, and realisation of export proceeds.
• Maintain LC-wise tracking and ensure zero discrepancies in submissions.
• Ensure timely BRC closure and EDPMS compliance.
• Liaise with auditors / DGFT for export obligations, advance licence, and EPCG matters.
• Prepare weekly / monthly MIS reports on shipment status, freight costs, and document TAT.
• Stay updated on changes in customs tariff, EXIM policy, and RBI circulars.

Skills

Sea freight exports

LC management

Documentation control

Stakeholder liaison

MS Office

Education

Bachelor's degree in Commerce

Tools

ICEGATE

ERP software

Job description

JOB DESCRIPTION

Export Logistics Manager/Senior Executive

Operations & Documentation | Freight & Customs | Sea Shipments

About the Role

We are looking for a detail-oriented and proactive Export Logistics Executive to join our international trade team. The incumbent will be responsible for end-to-end management of sea export shipments from pre-shipment documentation and customs clearance through to post-shipment banking formalities. The ideal candidate brings hands-on experience with export documentation, a solid understanding of Letter of Credit (LC) transactions, and the ability to coordinate seamlessly across shipping lines, freight forwarders, CHA agents, and bank teams.

Key Responsibilities

Shipment Planning & Coordination

• Plan and execute FCL / LCL sea export shipments across designated trade lanes.
• Coordinate with freight forwarders, shipping lines, and CHA agents for bookings, container allocation, and vessel scheduling.
• Monitor container movement from stuffing to vessel departure and provide timely updates to stakeholders.
• Handle 50+ TEU / month (volume as applicable to role level).

Export Documentation

• Prepare and verify all pre-shipment documents: Commercial Invoice, Packing List, Shipping Bill, ARE-1 / ARE-3, SDF / GR forms.
• Coordinate with CHA for Shipping Bill filing on ICEGATE; resolve customs queries and amendments.
• Issue and manage Bills of Lading (B/L) Original, Surrender, Switch, and Telex Release.
• Prepare Bank Covering Letters and submit complete post-shipment document sets to the bank within stipulated timelines.
• Maintain document registers and ensure 100% compliance with DGFT / RBI export regulations.

Letter of Credit (LC) Management

• Scrutinise LC terms upon receipt; flag discrepancies and liaise with the buyer / issuing bank for amendments.
• Prepare LC-compliant document sets (Sight / Usance / Standby) adhering to UCPDC 600 guidelines.
• Coordinate with the negotiating bank for LC negotiation, bill discounting, and realisation of export proceeds.
• Maintain LC-wise tracking and ensure zero discrepancies in submissions.

Compliance & Reporting

• Ensure timely BRC (Bank Realisation Certificate) closure and EDPMS (Export Data Processing & Monitoring System) compliance.
• Liaise with auditors / DGFT for export obligations, advance licence, and EPCG licence matters.
• Prepare weekly / monthly MIS reports on shipment status, freight costs, and document TAT.
• Stay updated on changes in customs tariff, EXIM policy, and RBI circulars.

Required Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Logistics, or a related field.
• 2 6 years of direct experience in export logistics / freight forwarding / international trade documentation.
• Proven hands-on experience with sea freight exports (FCL / LCL).
• Strong knowledge of export documentation: Shipping Bill, B/L, Commercial Invoice, Packing List, COO, Phytosanitary Certificate (as applicable).
• Working knowledge of Letter of Credit (LC) scrutiny, compliance, and negotiation.
• Familiarity with ICEGATE, EDPMS, and RBI / DGFT regulations.
• Good understanding of INCOTERMS 2020 (EXW, FOB, CFR, CIF, DDP).
• Proficiency in MS Office (Excel, Word); experience with ERP / trade management software is a plus.

Preferred Qualifications

• Experience with AEO (Authorised Economic Operator) status procedures.
• Prior exposure to SEZ / bonded warehouse / deemed exports.
• Exposure to import-side documentation (Bill of Entry) for holistic supply-chain visibility.
• Working knowledge of EXIM trade finance instruments (Bank Guarantee, Standby LC, Buyers Credit).
• Certification in Export-Import Management (IIFT / FIEO / equivalent) is advantageous.

Competency Framework

Competency AreaKey Indicators to Evaluate

• Ability to prepare error-free pre & post shipment documents
• Zero-discrepancy LC document sets
• Compliance with UCPDC 600 & RBI norms

Logistics Execution

• Sea freight booking & container management
• Coordination with shipping lines, CHA, freight forwarders
• Container tracking & exception handling

LC & Banking Knowledge

• LC scrutiny and discrepancy identification
• Bank submission within stipulated TAT
• EDPMS & BRC closure discipline

Communication

• Clear verbal and written communication with banks, buyers, and customs
• Ability to negotiate freight rates
• Stakeholder reporting and MIS preparation

Process & Compliance

• EXIM policy awareness & DGFT compliance
• ICEGATE filing proficiency
• Audit readiness and record management

What We Offer

• Competitive CTC with performance-linked incentives.
• Opportunity to work across diverse trade lanes and commodity types.
• Structured learning path with exposure to import documentation and trade finance.
• Collaborative work culture with cross-functional exposure (Sales, Finance, Supply Chain).
• Company-sponsored training in EXIM regulations and LC management.

This document is confidential and intended solely for recruitment purposes. | S.P Yarns Confidential