Export Documentation Executive

Aromatan; Navi Mumbai; On-site; INR 420,000 - 600,000; Full time

Job summary

Aromatan in Navi Mumbai is seeking a detail-oriented export documentation, operations and admin executive to handle export documents, logistics coordination, and day-to-day administrative operations. The ideal candidate will have 2-5 years of export documentation experience, LC documentation knowledge, and strong communication and organizational skills to ensure compliance and smooth shipments.

The role requires multitasking, independence, and proficiency in MS Office, with productive

Qualifications

• Bachelor's degree in Commerce / Business Administration or equivalent is required.
• 2-5 years of experience in export documentation and operations.
• Good understanding of export procedures, LC documentation, and coordination.
• Strong communication and organizational skills are essential.
• Proficiency in MS Office (Excel, Word, Outlook).

Responsibilities

• Prepare, verify, and manage all export documents including invoices, packing lists, shipping bills, and certificates of origin.
• Coordinate with freight forwarders, CHA, and transporters for smooth shipment execution.
• Ensure compliance with export regulations, customs, and DGFT requirements.
• Track and manage shipment timelines, documentation status, and delivery schedules.
• Maintain records of export documentation, invoices, and correspondence.
• Liaise with internal teams and overseas clients for dispatch schedules and documentation queries.
• Coordinate with production and warehouse teams for export packing and dispatch.
• Monitor shipment movement and communicate status updates to relevant stakeholders.
• Manage documentation for courier and logistics vendors, ensuring timely billing and reconciliation.
• Support other teams in documentation, courier dispatches, and vendor management.
• Manage purchase of office supplies and operational materials.

Skills

Communication skills

Organizational skills

MS Office proficiency

Multitasking

Independent worker

Education

Bachelor's degree in Commerce / Business Administration / or equivalent

Job description

Job Summary

We are looking for a detail-oriented and proactive export documentation, operations & admin executive to handle export documentation, logistics coordination, and day-to-day administrative operations. The ideal candidate will have prior experience in export procedures, documentation compliance, and administrative support for smooth business operations.

Key Responsibilities

• Prepare, verify, and manage all export documents including invoices, packing lists, shipping bills, and certificates of origin.
• Coordinate with freight forwarders, CHA, and transporters for smooth shipment execution.
• Ensure compliance with export regulations, customs, and DGFT requirements.
• Track and manage shipment timelines, documentation status, and delivery schedules.
• Maintain records of export documentation, invoices, and correspondence.
• Liaise with internal teams and overseas clients for dispatch schedules and documentation queries.
• Coordinate with production and warehouse teams for export packing and dispatch.
• Monitor shipment movement and communicate status updates to relevant stakeholders.
• Manage documentation for courier and logistics vendors, ensuring timely billing and reconciliation.
• Support other teams in documentation, courier dispatches, and vendor management.
• Manage purchase of office supplies and operational materials.

Qualifications & Skills

• Bachelor's degree in Commerce / Business Administration / or equivalent.
• 2-5 years of experience in export documentation and operations.
• Good understanding of export procedures, LC documentation, and coordination.
• Strong communication and organizational skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to multitask, meet deadlines, and work independently.