Export Documentation Executive (Air & Ocean)

Chetak International Pvt.Ltd; New Delhi; On-site; INR 300,000 - 540,000; Full time

Job summary

Chetak International Pvt.Ltd is seeking an Export Documentation Executive to manage Air and Ocean exports, documentation, and shipment coordination. You will handle bookings, VGM, HBL, SI, and reporting while coordinating with shipping lines and overseas agents to ensure timely execution.

Ideal candidates have 1–3 years in export documentation or freight forwarding, strong coordination and communication skills, and the ability to handle multiple shipments with deadlines in a dynamic environment.

Qualifications

• 1–3 years of experience in export documentation or freight forwarding.
• Practical knowledge of Air Export and Ocean Export processes.
• Experience with shipping line portals, bookings, SI submission, VGM, and HBL preparation.
• Good coordination, communication, and documentation skills.
• Ability to manage multiple shipments and meet deadlines.

Responsibilities

• Handle end-to-end Air Export and Ocean Export shipments.
• Prepare and share daily shipment status reports with clients.
• Coordinate with CHA for customs clearance and shipment-related formalities.
• Prepare and submit Verified Gross Mass (VGM) online and manage VGM documentation.
• Submit ocean shipment bookings through shipping line portals and manual processes.
• Prepare House Bill of Lading (HBL) and ensure accuracy of shipment documents.
• Coordinate with overseas agents for smooth shipment execution.
• Maintain accurate shipment records and ensure timely documentation.

Skills

Air Export Documentation

Ocean Export Documentation

Freight Forwarding

Export Shipment Handling

Shipping Line Coordination

Shipping Instructions (SI)

Verified Gross Mass (VGM)

House Bill of Lading (HBL)

Ocean Booking

CHA Coordination

Customs Clearance Coordination

Overseas Agent Coordination

Shipment Tracking and Reporting

MS Excel and Email Communication

Job description

Job Description

We are looking for an experienced Export Documentation Executive to manage Air Export and Ocean Export shipments, documentation, shipping line coordination, and customer updates.

Key Responsibilities

• Handle end-to-end Air Export and Ocean Export shipments.
• Prepare and share daily shipment status reports with clients.
• Coordinate with CHA for customs clearance and shipment-related formalities.
• Prepare and submit Verified Gross Mass (VGM) online and manage VGM documentation.
• Submit ocean shipment bookings through shipping line portals and manual processes.
• Prepare and submit Shipping Instructions (SI) within stipulated deadlines.
• Coordinate with shipping lines for bookings, documentation, and shipment status.
• Prepare House Bill of Lading (HBL) and ensure accuracy of shipment documents.
• Coordinate with overseas agents for smooth shipment execution.
• Maintain accurate shipment records and ensure timely documentation.

Required Skills

• Air Export Documentation
• Ocean Export Documentation
• Freight Forwarding
• Export Shipment Handling
• Shipping Line Coordination
• Shipping Instructions (SI)
• Verified Gross Mass (VGM)
• House Bill of Lading (HBL)
• Ocean Booking
• CHA Coordination
• Customs Clearance Coordination
• Overseas Agent Coordination
• Shipment Tracking and Reporting
• MS Excel and Email Communication

Candidate Requirements

• Experience: 1-3 years in export documentation or freight forwarding.
• Practical knowledge of Air Export and Ocean Export processes.
• Experience with shipping line portals, bookings, SI submission, VGM, and HBL preparation.
• Good coordination, communication, and documentation skills.
• Ability to manage multiple shipments and meet deadlines.