Exim/Logistics/Export/Foreign Trade Executive

Gumpro Drilling Fluids Pvt. Ltd.; Mumbai; On-site; INR 400,000 - 650,000; Full time

Job summary

Gumpro Drilling Fluids Pvt. Ltd. is seeking a detail-oriented export documents specialist to draft and validate invoices, packing lists, shipping bills, bills of lading, and origin certificates for timely shipments from Mumbai.

The role requires coordination with freight forwarders and CHA, ensuring compliance with customer and regulatory requirements. The ideal candidate will support the sales and logistics teams, track shipments, and resolve any documentation discrepancies, while maintaining

Qualifications

• Strong organizational and time management skills.
• Excellent communication and coordination ability.
• Ability to work under pressure and meet strict deadline.
• High attention to details and accuracy in documentation.

Responsibilities

• Draft and validate export documents: invoices, packing lists, shipping bills, bills of lading, origin certificates.
• Liaise with freight forwarders, CHA, carriers for timely clearance and shipments.
• Support sales and logistics with documentation aligned to customer and regulatory requirements.
• Track shipment status and resolve documentation discrepancies.
• Assist export manager in all export activities.
• Prepare documents to move goods efficiently through export steps and procedures.
• Knowledge of export documents; ensure they are prepared within required timeframe and schedule.
• Review paperwork to ensure correct billing of material cost, freight, and packing details.
• Collaborate with customs house agents and insurers on Marine Insurance.
• Collaborate with plant transporter and logistics team on shipment movement.
• Maintain Marine Insurance details.
• Coordinate with accounts to submit export documents on time.
• Manage banking activities for export and prepare required documents.
• Support and complete any other export manager tasks.
• Demonstrate negotiation, communication, computer skills, and teamwork.

Skills

Organizational skills

Time management

Communication

Coordination

Pressure handling

Attention to detail

Job description

Role & responsibilities

• Draft and Validate invoices, packing list, shipping bills, bills of lading, certificates of origin and other export documents.
• Liaise with freight forwarders, CHA ,Carriers to ensure timely clearance and shipments.
• Support sales and logistics team with documentation aligned to customer and regulatory requirement.
• Track shipment status and resolve discrepancies in documentation
• Assist the manager in all export of goods.
• Prepares documents and forms to move goods efficiently through export steps and procedures.
• Must have knowledge of all export related documents and ensure the same are prepared within required timeframe and schedule
• Reviews paperwork and documents to ensure material cost, shipping freight charges, packing details are billed correctly prior movement.
• Collaborating with customs house agents, on movement of goods and with insurance companies on getting Marine Insurance
• Collaborating with plant transporter, logistic team on shipment movement
• Maintaining Marine Insurance details.
• Coordinate with the accounts dept to ensure submission of export documents within required timeframe .
• Manage all banking activities for export and prepare required documents.
• Responsible for supporting and completing any other task assigned by the export manager.
• Negotiation skills, effective communication, computer competences, and teamwork.

Preferred candidate profile

• Strong organizational and time management skills.
• Excellent communication and co-ordination ability.
• Ability to work under pressure and meet strict deadline.
• High attention to details and accuracy in documentation.