Export Import Executive

Kandui Industries; Mumbai City; On-site; INR 400,000 - 650,000; Full time

Job summary

Kandui Industries is seeking an Export Import Executive to manage end-to-end export order execution, from order confirmation and shipment planning to dispatch and final documentation, coordinating with Sales, Production, Planning, Warehouse and Finance to ensure cargo readiness and timely execution.

You will coordinate with overseas customers, freight forwarders, shipping lines and customs brokers, plan container bookings, clearance and vessel schedules, obtain freight quotations, and prepare

Responsibilities

• Manage end-to-end export order execution, from order confirmation to dispatch and final documentation.
• Coordinate with Sales, Production, Planning, Warehouse and Finance teams to ensure cargo readiness and timely execution of export orders.
• Coordinate with overseas customers, freight forwarders, shipping lines, customs brokers (CHAs), transporters, and other logistics service providers.
• Plan container bookings, cargo stuffing, transportation, customs clearance, and vessel schedules based on cargo readiness and customer requirements.
• Obtain, compare, and negotiate freight quotations with shipping lines and freight forwarders to ensure cost-effective shipments.
• Prepare, verify, and maintain export documents, including commercial invoices, packing lists, shipping instructions, shipping bills, bills of lading, and certificates of origin.
• Ensure accuracy of export documentation against sales orders, invoices, packing lists, and applicable statutory requirements.
• Track shipping bill filing, Let Export Order (LEO), Export General Manifest (EGM), and other applicable customs formalities until shipment closure.
• Coordinate for insurance certificates, inspection certificates, and other destination-specific documents wherever required.
• Monitor shipment schedules and provide regular updates on ETD, ETA, vessel delays, transshipments, and delivery status to customers and internal stakeholders.
• Proactively identify and escalate shipment delays, vessel rollovers, port congestion, customs holds, and documentation discrepancies.
• Monitor freight charges, shipping line invoices, detention, demurrage, and other logistics expenses to control avoidable costs.
• Coordinate with the Finance team and banks for export payment realization, outstanding receivables, export documentation, and e-BRC follow-up, as applicable.
• Support export incentive claims and DGFT-related documentation wherever applicable.
• Maintain shipment-wise records, export documentation, freight costs, and payment status for audit and reporting purposes.
• Prepare daily and monthly MIS reports covering export orders, shipment status, pending dispatches, ETD/ETA, freight costs, documentation status, and outstanding payments.
• Ensure compliance with applicable customs regulations, DGFT requirements, Incoterms 2020, and other relevant export procedures.

Job description

Export Import Executive

Role & responsibilities

• Manage end-to-end export order execution, from order confirmation and shipment planning to dispatch and final documentation.
• Coordinate with Sales, Production, Planning, Warehouse, and Finance teams to ensure cargo readiness and timely execution of export orders.
• Coordinate with overseas customers, freight forwarders, shipping lines, customs brokers (CHAs), transporters, and other logistics service providers.
• Plan container bookings, cargo stuffing, transportation, customs clearance, and vessel schedules based on cargo readiness and customer requirements.
• Obtain, compare, and negotiate freight quotations with shipping lines and freight forwarders to ensure cost-effective shipments.
• Prepare, verify, and maintain export documents, including commercial invoices, packing lists, shipping instructions, shipping bills, bills of lading, and certificates of origin.
• Ensure accuracy of export documentation against sales orders, invoices, packing lists, and applicable statutory requirements.
• Track shipping bill filing, Let Export Order (LEO), Export General Manifest (EGM), and other applicable customs formalities until shipment closure.
• Coordinate for insurance certificates, inspection certificates, and other destination-specific documents wherever required.
• Monitor shipment schedules and provide regular updates on ETD, ETA, vessel delays, transshipments, and delivery status to customers and internal stakeholders.
• Proactively identify and **escalate** shipment delays, vessel rollovers, port congestion, customs holds, and documentation discrepancies.
• Monitor freight charges, shipping line invoices, detention, demurrage, and other logistics expenses to control avoidable costs.
• Coordinate with the Finance team and banks for export payment realization, outstanding receivables, export documentation, and e-BRC follow-up, as applicable.
• Support export incentive claims and DGFT-related documentation wherever applicable.
• Maintain shipment-wise records, export documentation, freight costs, and payment status for audit and reporting purposes.
• Prepare daily and monthly MIS reports covering export orders, shipment status, pending dispatches, ETD/ETA, freight costs, documentation status, and outstanding payments.
• Ensure compliance with applicable customs regulations, DGFT requirements, Incoterms 2020, and other relevant export procedures.