Export Documentation Manager

Ozone Corp Private Limited; Delhi; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Ozone Corp Private Limited in Delhi, India, is hiring for an Export Documentation Manager to handle end-to-end export documentation, ensure compliance with INCOTERMS, DGFT, ICEGATE, and trade regulations, and coordinate with CHA and logistics partners.

The role requires 5–8 years in export docs within manufacturing or trading sectors, strong organizational and communication skills, and proficiency in ERP and MS Office to streamline processes and reduce errors.

Qualifications

• 5 to 8 years of experience in export documentation, preferably in the manufacturing or trading industry.
• Strong understanding of export procedures, INCOTERMS, and international trade compliance.
• Familiarity with online export documentation portals (e.g. DGFT, ICEGATE, EDI systems).
• Excellent organizational and communication skills.
• Proficient in MS Office, ERP, Excel systems, and export documentation tools.

Responsibilities

• Manage end-to-end export documentation.
• Coordinate with CHA, freight forwarders, and shipping lines.
• Ensure compliance with INCOTERMS and country-specific regulations.
• Prepare invoices, packing lists, bills of lading, certificates of origin, and other required documents.
• Track shipments and maintain communication with logistics partners and customers.
• Liaise with internal finance for LC documents and export proceeds realization.
• Collaborate with sales and production to ensure timely order processing and dispatch.
• Maintain audit-ready records and implement process improvements.

Skills

Export procedures

Incoterms

International trade compliance

Organizational skills

Communication skills

MS Office

ERP proficiency

Documentation tooling

Education

Bachelor's degree in International Business or related field

MBA preferred

Tools

DGFT portal

ICEGATE

EDI systems

ERP systems

MS Excel

Job description

Role & responsibilities

• - Export Documentation Management
• - International Trade Compliance & Regulatory Knowledge
• - Customs Clearance & Logistics Coordination
• - INCOTERMS, Letters of Credit (LC) & Trade Finance
• - ERP Systems, DGFT/ICEGATE & Documentation Tools Proficiency
• - Prepare and verify all export documentation including invoices, packing lists, bills Of lading, certificates Of Origin, and Other required documents.
• - Coordinate with CHA (Customs House Agents), freight forwarders, and shipping lines for shipment bookings and documentation.
• - Ensure compliance with country-specific export regulations, INCOTERMS, and relevant legal requirements.
• - Maintain updated knowledge of export documentation procedures and international shipping laws.
• - Track shipments and maintain communication with logistics partners and customers to ensure timely delivery.
• - Liaise internal finance teams for submission of documents under LCs (Letters of Credit) and realization of export proceeds.
• - Work closely with the sales and production teams to ensure timely order processing and dispatch.
• - Maintain organized records of all export documentation for audit and compliance purposes.
• - Implement process improvements to reduce documentation errors and enhance operational efficiency.
• - Train and guide team members in export documentation standards and practices.

Preferred candidate profile

• - Bachelor's degree in International Business, Supply Chain, or any related field. MBA preferred.
• - 5 to 8 years of experience in export documentation, preferably in the manufacturing or trading industry.
• - Strong understanding of export procedures, INCOTERMS, and international trade compliance.
• - Familiarity with online export documentation portals (e.g. DGFT, ICEGATE, EDI systems).
• - Excellent organizational and communication skills.
• - Ability to manage multiple shipments and prioritize tasks effectively.
• - Proficient in MS Office, ERP, Excel systems, and export documentation tools.