Export Documentation Executive

Zodiac HR Consultants; Mumbai; Hybride; INR 450 000 - 600 000; Plein temps

Résumé du poste

Zodiac HR Consultants is seeking an Export Documentation & Filing Executive in Kandivali, Mumbai. You will manage end-to-end export documentation for sea and air shipments, ensuring accuracy for customs clearance and timely processing.

Responsibilities include preparing shipping documents, verifying invoices and packing lists, and coordinating with customs brokers, airlines, and customers to ensure compliance and on-time exports.

Qualifications

• Export documentation and customs filing procedures.
• Shipping bill preparation and filing knowledge.
• Export documentation and shipment cut-off procedures.

Responsabilités

• Handle end-to-end Export Documentation & Filing activities for sea and air export shipments.
• Prepare, verify, and process export documentation required for customs clearance and shipment processing.
• Coordinate with customers to collect complete and accurate export documents.
• Coordinate with customs brokers, authorities, shipping lines, and internal teams.
• Verify HS codes, product descriptions, quantity, value, country of origin, and other shipment details.
• Ensure documentation is complete and accurate before customs filing.
• Prepare and verify Bill of Lading (BL), Air Waybill (AWB), HBL, HAWB, etc.
• Maintain proper records of Shipping Bills and export clearance files.
• Provide regular updates on documentation and clearance status to customers and management.

Connaissances

Export documentation

Customs clearance

Bill of Lading

HS Code knowledge

Coordination

MS Excel

Communication skills

Outils

MS Excel

Description du poste

Role & responsibilities

Job Title: Export Documentation & Filing Executive

Job Responsibilities

• Handle end-to-end Export Documentation & Filing activities for sea and air export shipments.
• Prepare, verify, and process export documentation required for customs clearance and shipment processing.
• Handle preparation and filing of Shipping Bills and ensure accurate submission of shipment details.
• Check and verify commercial invoices, packing lists, purchase orders, shipping instructions, and other supporting documents.
• Coordinate with customers to collect complete and accurate export documents.
• Coordinate with customs brokers, customs authorities, shipping lines, airlines, CFS/ICD, transporters, and internal operations teams.
• Verify HS codes, product descriptions, quantity, value, country of origin, and other shipment details.
• Ensure documentation is complete and accurate before customs filing.
• Coordinate with the customs clearance team for timely export customs clearance.
• Follow up on customs queries,assessment, examination, and pending documentation.
• Coordinate with shipping lines and airlines for booking details, cut-off times, and shipment documentation.
• Prepare and verify Bill of Lading (BL), Air Waybill (AWB), HBL, HAWB, and other shipment documents as applicable.
• Coordinate with customers and shipping lines for Shipping Instructions (SI) and Bill of Lading drafts.
• Ensure timely submission of documents to customs, shipping lines, airlines, and overseas agents.
• Coordinate for Let Export Order (LEO) and other customs clearance requirements.
• Prepare and send pre-alerts and shipment documents to overseas agents.
• Maintain proper records of Shipping Bills, supporting documents, and export clearance files.
• Handle documentation discrepancies and coordinate with relevant parties for corrections.
• Maintain accurate records for audits and future reference.
• Provide regular updates on documentation and clearance status to customers and management.

Mandatory Knowledge

Candidates must have practical and hands-on knowledge of:

• Export documentation and customs filing procedures.
• Shipping Bill preparation and filing.
• Export customs clearance process.
• Commercial Invoice and Packing List verification.
• Bill of Lading (BL) / Air Waybill (AWB).
• HBL / HAWB documentation.
• Shipping Instructions (SI) and Bill of Lading draft verification.
• HS Code and basic classification understanding.
• Customs assessment, examination, and LEO process.
• Export documentation and shipment cut-off procedures.
• Coordination with shipping lines, airlines, CFS/ICD, customs brokers, customers, and overseas agents.
• MS Excel and basic documentation systems.

Candidate Profile

• Experience in Export Documentation / Customs Clearance / Freight Forwarding / Logistics.
• Experience with an international freight forwarder or customs broker will be preferred.
• Strong attention to detail and documentation accuracy.
• Good communication and coordination skills.
• Strong follow-up and problem-solving abilities.
• Ability to handle multiple shipments and meet strict customs and shipping line/airline deadlines.

Location: Kandivali