Exim Officer

Congruence Hr; Hyderabad; On-site; INR 450,000 - 650,000; Full time

Job summary

Congruence Hr in Hyderabad is seeking an Export-Import (EXIM) Officer for a full-time, permanent role at our Kattedan location. You will handle invoices, packing lists, and key export documents such as Certificate of Origin and Form-A, coordinating with CHA for customs clearance and vessel updates.

The ideal candidate holds a commerce or international business degree, with experience in manufacturing export documentation and strong communication and organizational skills to manage multiple tasks

Qualifications

• Bachelor's degree in Commerce, International Business, or related field.
• Experience in export-import documentation within a manufacturing setting.
• In-depth understanding of export regulations, documentation requirements, and international trade practices.
• Excellent communication skills to interact with internal departments, CHA, and export customers.
• Strong organizational skills to maintain export documents systematically.
• Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Willingness to stay updated on industry trends and changes in international trade practices.

Responsibilities

• Invoice and Packing List Preparation: Generate accurate invoices and packing lists for export shipments, ensuring compliance with international trade regulations.
• Export Customer Documents Preparation: Create essential export customer documents such as Certificate of Origin, Analysis Report, and GSP Form (Form-A).
• Clearance Documents Coordination: Liaise with Customs House Agents (CHA) to ensure timely preparation and submission of clearance documents.
• Vessel Details Coordination: Gather accurate vessel details and update the information in a timely manner.
• Export Material Information: Provide comprehensive information to export customers post-shipment, including dispatch details and tentative/exact vessel details.
• Document Management: Collect original documents from CHA after export and maintain systematic organization by customer/export.
• Bank Document Submission: Prepare and submit all necessary export documents to bankers and follow up for docket numbers.
• Customer Communication: Regularly communicate with export customers, providing shipment updates and addressing inquiries.

Skills

Communication skills

Organizational skills

Multitasking

Time management

Education

Bachelor's degree in Commerce / International Business or related field

Job description

Role: Export-Import (EXIM) Officer

Type:Full-time, Permanent

Location: Kattedan, Hyderabad

Responsibilities:

Invoice and Packing List Preparation:

• Generate accurate invoices and packing lists for export shipments, ensuring compliance with international trade regulations.
• Collaborate with relevant departments to gather necessary information for precise documentation.

Export Customer Documents Preparation:

• Create essential export customer documents such as Certificate of Origin, Analysis Report, and GSP Form (Form-A).
• Communicate with the Quality department to obtain Lab/Test reports for inclusion in the export documentation.

Clearance Documents Coordination:

• Liaise with Customs House Agents (CHA) to ensure the timely preparation and submission of clearance documents.
• Follow up with CHA to verify and complete the checklist for customs clearance.

Vessel Details Coordination:

• Gather accurate vessel details and update the information in a timely manner.
• Communicate vessel details to export customers promptly.

Export Material Information:

• Provide comprehensive information to export customers post-shipment, including dispatch details and tentative/exact vessel details.
• Share documents for approval and communicate vessel ETA details.

Document Management:

• Collect original documents from CHA immediately after export.
• Maintain a systematic organization of all export documents, categorizing them customer-wise and export-wise.

Bank Document Submission:

• Prepare and submit all necessary export documents to bankers, both bank-specific and customer-related documents.
• Follow up with bankers to obtain a docket number for tracking purposes.

Customer Communication:

• Regularly communicate with export customers, providing updates on shipment details and any relevant information.
• Address customer inquiries and concerns related to export documentation.

Requirements:

• Bachelors degree in Commerce, International Business, or related field.
• Experience in export- import documentation within a manufacturing setting.
• In-depth understanding of export regulations, documentation requirements, and international trade practices.
• Excellent communication skills to interact effectively with internal departments, CHA, and export customers.
• Strong organizational skills to manage and maintain export documents systematically.
• Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Willingness to stay updated on industry trends and changes in international trade practices.