EXIM Manager

Keka Technologies Private Limited; Gujarat; On-site; INR 600,000 - 900,000; Full time

Job summary

Keka Technologies Private Limited in Gujarat, India, seeks a Manager/Assistant Manager – EXIM to oversee end-to-end export-import operations, including documentation, regulatory liaison, and ensuring timely clearances for shipments.

The role handles DGFT schemes, EPCG, DBK, DEPB, LC processing, and coordination with banks, forwarders, CHA and shipping lines, while maintaining audit-ready records and MIS reporting.

Qualifications

• Sound knowledge of export-import operations and regulatory requirements.
• Experience with DGFT schemes and FTP benefits.
• Ability to manage LC, Bills of Lading, invoices, and packing lists.

Responsibilities

• Manage complete import/export documentation as per statutory/client requirements.
• Handle pre-shipment and post-shipment documentation (LCs, B/Ls, invoices, packing lists).
• Ensure accurate processing of e-seals and self-sealing for export consignments.
• Ensure DGFT/Customs/RBI/FEMA compliance.
• Leverage Advance License, EPCG, DBK, DEPB benefits.
• Coordinate with freight forwarders, CHA, transporters, and shipping lines.
• Monitor shipments and ensure timely port clearance.
• Liaise with banks for LC payments and remittances.
• Track duty savings and export incentives; maintain audit records.
• Oversee overseas communication with clients and regulators.
• Maintain MIS on imports/exports, licenses, shipments, incentives.

Skills

EXIM knowledge

DGFT knowledge

Export/Import documentation

Incoterms

LC processing

Communication skills

Tools

MS Office

ERP systems

EXIM software

Job description

The Manager / Assistant Manager – EXIM will be responsible for end-to-end management of Export-Import operations, including documentation, statutory compliance, liaison with regulatory authorities, and ensuring timely clearances. The role involves handling advance authorizations, DGFT-related schemes, project shipments, pre & post-shipment documentation, and overseas communications while ensuring adherence to EXIM policy and optimizing benefits under Foreign Trade Policy (FTP).

Key Responsibilities:

1. Import & Export Documentation:

• Manage and prepare complete set of import & export documents as per statutory and client requirements.


• Handle pre-shipment and post-shipment documentation, including Letters of Credit (LCs), Bills of Lading, Invoices, Packing Lists, and other statutory documents.


• Ensure accurate processing of e-seals and self-sealing procedures for export consignments.

2. Compliance & Regulatory Affairs:

• Ensure compliance with DGFT, Customs, RBI, and FEMA guidelines.


• Handle Advance License, EPCG, Duty Drawback (DBK), Duty Entitlement Passbook (DEPB), and other Foreign Trade Policy (FTP) benefits.


• File claims, maintain documentation, and track status for export incentives/benefits under EXIM policies.


• Coordinate with freight forwarders, CHA, transporters, and shipping lines for smooth movement of shipments.


• Handle LCL/FCL, break bulk, and critical/project cargo shipments, ensuring cost and time optimization.


• Monitor shipment status and ensure timely clearance at ports.


• Liaise with banks for processing of LC payments, inward/outward remittances, and reconciliation of accounts.


• Track duty savings, incentives, and ensure timely realization of export proceeds.


• Maintain records for audit, statutory, and management purposes.

5. Communication & Coordination:

• Manage overseas business communication, ensuring professional correspondence with international clients, suppliers, and agents.


• Coordinate with internal departments (Production, Quality, Dispatch, Accounts) to ensure smooth execution of export/import orders.


• Develop and maintain strong relationships with clients, service providers, and regulatory authorities.

6. MIS & Reporting:

• Maintain and update MIS reports on imports, exports, licenses, claims, shipments, and incentive tracking.


• Provide regular updates to management on status, risks, and opportunities in EXIM operations.


• Strong knowledge of DGFT, Customs, FTP, and international trade regulations.


• Expertise in Advance License, EPCG, DBK, DEPB, and export incentives.


• Proficiency in EXIM documentation, LC procedures, and international shipping terms (Incoterms).


• Excellent communication and negotiation skills with overseas clients and stakeholders.


• Ability to handle critical shipments with accuracy and timeliness.


• Strong analytical, problem-solving, and coordination abilities.

Proficiency in MS Office, ERP systems, and EXIM software.

Required Skills

Pre Shipment Duty Drawback Post Shipment DGFT EXIM Advance Licensing