Executive Secretary To Senior Leadership

WABAG; Chennai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

WABAG is seeking an experienced Executive Assistant to provide high-level administrative and strategic support to senior leadership in Chennai. The role requires adept calendar management, meticulous coordination of meetings, and discreet handling of confidential information.

The candidate will manage travel, prepare key management documents, and coordinate with internal teams and external partners to ensure executive priorities are met with precision and professionalism.

Qualifications

• 10+ years of experience exclusively as an Executive Assistant / Executive Secretary supporting senior leadership.

Responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential documents, correspondence, and sensitive information with discretion.
• Manage business travel arrangements, itineraries, accommodation, and expense reports.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the executive.
• Follow up on action items and ensure timely closure of important tasks.
• Screen and manage calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and business engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Skills

Executive support

Calendar management

Travel arrangements

Communication

Confidentiality

MS Office

Time management

Stakeholder coordination

Tools

MS Office

Outlook

PowerPoint

Excel

Word

Job description

Role & responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential documents, correspondence, and sensitive information with discretion.
• Manage business travel arrangements, itineraries, accommodation, and expense reports.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the executive.
• Follow up on action items and ensure timely closure of important tasks.
• Screen and manage calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and business engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Preferred candidate profile

• 10+ years of experience exclusively as an Executive Assistant / Executive Secretary supporting senior leadership.
• Proven experience supporting CXO / CEO / Managing Director / Senior Management.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, professionalism, and discretion.
• Strong proficiency in MS Office, Outlook, PowerPoint, Word, and Excel.
• Excellent follow-up and coordination skills.
• Strong attention to detail and ability to anticipate executive requirements.
• Willingness to handle dynamic and time-sensitive responsibilities.